Senior Executive Assistant & Governance Strategist

North American Science Associates, Inc.; Northwood (OH); On-site; USD 80,000 - 85,000; Full time

Job summary

NAMSA is seeking an experienced Executive Administrator to support the leadership team with complex calendar management, meeting prep, and confidential communications. The role also covers corporate governance—maintaining board materials, records, and entity data across domestic and international subsidiaries.

Strong organizational skills and discretion are essential in a regulated MedTech context. The position emphasizes governance, records management, and cross-functional coordination, with

Qualifications

• Bachelor's degree in a related field or equivalent required.
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Responsibilities

• Provide comprehensive administrative support to leadership teams through complex calendar management including scheduling, logistics, travel arrangements and expense reporting.
• Proactively manage priorities and competing demands, ensuring the executive’s time is aligned with the highest priority business needs.
• Coordinate meetings involving executive leadership including preparation of agendas, briefing materials, PowerPoint slides, meeting summaries and other executive level meeting materials.
• Prepare confidential and nonconfidential correspondence, leadership communications, presentations, reports, and other business documents for all assigned organizational initiatives.
• Track executive action items and follow up on deliverables which may maintain confidential and sensitive business information.
• Anticipate upcoming deadlines, decisions, meetings and deliverables and proactively prepare the executive and relevant stakeholders.
• Maintain a structured system for tracking executive commitments, follow-ups, decisions, and action items.
• Coordinate sensitive and confidential matters with appropriate discretion.
• Contribute to special projects assigned by executive leadership.
• Assist with drafting and maintaining organized records of Board and committee materials, resolutions, minutes, and supporting documentation.
• Support maintenance of corporate records for the parent company and subsidiary entities.
• Maintain organizational records, including entity information, directors/officers, governing documents, ownership, signing authorities, etc.
• Coordinate annual entity requirements and corporate housekeeping activities with internal resources, outside counsel, registered agents, and other service providers.
• Maintain corporate organizational charts and signer/officer/director information.
• Assist with obtaining signatures and coordinating execution of resolutions, agreements, certificates, powers of attorney, and other corporate documentation.
• Maintain centralized electronic governance and corporate records.
• Support information requests associated with audits, financing activities, due diligence, transactions, regulatory matters, and other enterprise initiatives.
• Other duties as assigned.

Skills

Executive support

Calendar management

Communication

Project coordination

Discretion handling

Confidential information handling

Organizational skills

Education

Bachelor's degree in Business Administration/Law/Political Science/Communications/Project Management

Tools

SmartSheet

Co-Pilot

Concur

ERP systems

Purchase ordering systems

Job description

NAMSA is seeking an experienced Executive Administrator to support the leadership team with complex calendar management, meeting prep, and confidential communications. The role also covers corporate governance—maintaining board materials, records, and entity data across domestic and international subsidiaries.

Strong organizational skills and discretion are essential in a regulated MedTech context. The position emphasizes governance, records management, and cross-functional coordination, with