Senior Executive Assistant — Global Operations & Travel

Mars Incorporated; New York (NY); On-site; USD 64,000 - 88,000; Full time

Benefits offered by this job

Company bonus

Mars University access

Job summary

Mars Incorporated in New York, NY is seeking an Executive Assistant to deliver high-level administrative partnership to 2-4 senior executives. You will manage complex calendars, orchestrate global travel, and anticipate business needs with discretion and integrity.

The role requires 5+ years supporting senior managers, strong MS Office and SAP Concur experience, and the ability to work onsite. A Bachelor's degree is preferred.

Qualifications

• 5+ years of progressive administrative experience supporting senior-level managers or executives.
• HS diploma required; Bachelor's degree preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams) and Adobe Acrobat.
• Experience with expense and travel management platforms (e.g., SAP Concur).

Responsibilities

• Manage complex, multi-time-zone executive calendars with independent judgment.
• Plan and execute domestic and international travel itineraries and logistics.
• Organize high-impact meetings, leadership summits, and client visits with end-to-end logistics.
• Process expense reports via SAP Concur; manage POs, invoices, and vendor onboarding.
• Serve as a polished point of contact for board members, clients, and senior leaders.
• Drive ad-hoc administrative projects to streamline processes and improve efficiency.

Skills

Calendar management

Executive support

Communication

Problem solving

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

SAP Concur

Job description

Mars Incorporated in New York, NY is seeking an Executive Assistant to deliver high-level administrative partnership to 2-4 senior executives. You will manage complex calendars, orchestrate global travel, and anticipate business needs with discretion and integrity.

The role requires 5+ years supporting senior managers, strong MS Office and SAP Concur experience, and the ability to work onsite. A Bachelor's degree is preferred.