Strategic Executive Assistant to C-Suite Leaders (Global)

Mars; Chicago (IL); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

Mars University access

Company bonus

Job summary

Mars Accelerator, a global division of Mars Snacking, is seeking an Executive Administration Specialist to support the Chief People Officer and senior leaders. You will manage high-volume calendars, prepare expense reports, and coordinate procurement requests across multiple brands.

This role partners with leadership, organizes domestic and international travel, and plans meetings and events. A bachelor’s degree and 3+ years of executive‑level support in a fast-paced, matrixed environment are

Qualifications

• Bachelor’s degree in business administration, communications, or related field.
• 3+ years of high-level administrative support to C-suite or senior leaders.
• Proven calendar management, expense reporting, and PO/procurement experience.
• Excellent interpersonal skills with discretion interfacing with executives.

Responsibilities

• Provide expense report support to Mars senior leaders.
• Heavy calendar management with forward planning and prioritization.
• Process & update purchase order requests for multiple groups.
• Assist with visa paperwork and visa applications for LT and senior leaders.
• Coordinate internal meeting logistics, including video/audio setups.
• Plan global meetings and travel, including hotel blocks and group transportation.
• Interface with leadership, staff, clients, and key stakeholders.
• Support event management and overflow work for Executive Coordinator Team Lead.

Skills

Calendar management

Executive support

Expense reporting

Procurement

Interpersonal skills

Discretion

Education

Bachelor's degree

Tools

Microsoft 365

SAP

Coupa

Concur

Microsoft Teams

Job description

Mars Accelerator, a global division of Mars Snacking, is seeking an Executive Administration Specialist to support the Chief People Officer and senior leaders. You will manage high-volume calendars, prepare expense reports, and coordinate procurement requests across multiple brands.

This role partners with leadership, organizes domestic and international travel, and plans meetings and events. A bachelor’s degree and 3+ years of executive‑level support in a fast-paced, matrixed environment are