Senior Executive Assistant for Medical Research Office

Xtalks; Bethesda (MD); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

Paid time off & holidays

401K match up to 5%

Educational benefits

Employee referral bonus

Flexible Spending Accounts

Job summary

Axle, a bioscience and IT company, seeks an Executive Assistant to support the NIH/NLM in Bethesda, MD. The role focuses on executive calendar management, front-office support, and travel coordination within NIH systems, ensuring efficient operations for OD/OA.

Requirements include a Bachelor's degree and strong communication skills, with expertise in Excel/Word, NIH databases, and Concur (CGE). The role offers comprehensive benefits and a market salary range.

Qualifications

• Bachelor's Degree required.
• Proficient written and oral communication skills.
• Proficient with Microsoft Excel and Word.
• Experience with NIH databases.
• Experience in coordination and planning NIH executive meetings.
• Experience in travel planning and execution in NIH travel systems, specifically Concur (CGE).
• Knowledge of Federal Travel Regulation.

Responsibilities

• Manage executive calendars for the NLM Executive Officer and Deputy Executive Officer.
• Provide high-quality office support for the NLM OA and staff.
• Coordinate travel planning and logistics for NIH travelers.
• Prepare meeting agendas, minutes, and presentation materials.
• Maintain documentation, budgets, and travel records.
• Support data collection, reporting, and regulatory compliance.

Skills

Proficient written and oral comms

NIH databases

Travel planning in NIH systems

Federal Travel Regulation knowledge

Coordination of NIH executive meetings

Education

Bachelor's Degree

Tools

Microsoft Excel

Microsoft Word

Concur CGE

Job description

Axle, a bioscience and IT company, seeks an Executive Assistant to support the NIH/NLM in Bethesda, MD. The role focuses on executive calendar management, front-office support, and travel coordination within NIH systems, ensuring efficient operations for OD/OA.

Requirements include a Bachelor's degree and strong communication skills, with expertise in Excel/Word, NIH databases, and Concur (CGE). The role offers comprehensive benefits and a market salary range.