Executive Assistant to NIH/NLM Leadership

Guidehouse; Bethesda, Northern (MD, KY); Hybrid; USD 74,000 - 124,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Plan

Paid Holidays

Parental Leave

Tuition Reimbursement

Job summary

Guidehouse is seeking an Executive Assistant to support NIH/NLM leadership in Bethesda, MD. The role covers executive calendar management, meeting coordination, travel administration, and office operations across the Office of Administration.

You will collaborate with internal and external stakeholders and ensure compliance with federal policies. The position requires a Bachelor's degree and 4+ years of administrative experience, with strong Excel/Word skills and familiarity with NIH systems.

Qualifications

• Bachelor's degree required.
• Minimum four years of administrative/executive support experience.
• Proficient with Microsoft Excel and Word and NIH travel systems.
• Knowledge of Federal Travel Regulations and NIH procedures.

Responsibilities

• Provide executive calendar management and scheduling for NIH/NLM leadership.
• Coordinate meetings, travel, and office operations for the Office of Administration.
• Support travel planning, reimbursements, and timekeeping audits.
• Prepare briefs, materials, and presentations; maintain databases and reports.

Skills

Executive support

Calendar management

Travel coordination

Communication

Multitasking

Education

Bachelor's degree

Tools

Concur CGE

SharePoint

OneDrive

NIH systems

Job description

Guidehouse is seeking an Executive Assistant to support NIH/NLM leadership in Bethesda, MD. The role covers executive calendar management, meeting coordination, travel administration, and office operations across the Office of Administration.

You will collaborate with internal and external stakeholders and ensure compliance with federal policies. The position requires a Bachelor's degree and 4+ years of administrative experience, with strong Excel/Word skills and familiarity with NIH systems.