Executive Scheduler for Public Health Leadership (Telework)

Munro Footwear Group; Helena (MT); Hybrid; USD 36,000 - 37,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

Munro Footwear Group is seeking an Executive Assistant & Scheduler for the Montana Department of Public Health and Human Services in Helena. The role manages complex calendars, organizes meetings, coordinates travel, and ensures leaders are prepared with materials for engagements.

It operates within a fast-paced, high-confidentiality environment and reports to the Director’s Office Manager, supporting the Deputy Director and senior leaders to align with priorities and legislative timelines.

Qualifications

• Strong attention to detail, discretion, reliability, professionalism, and accountability in a high-visibility executive office environment.
• Ability to manage multiple complex calendars, priorities, requests, and deadlines simultaneously with strong attention to detail and accuracy.
• Ability to organize people, information, logistics, and tasks to support executive readiness and efficient time use.
• High school diploma or equivalent.
• Four years of progressively responsible administrative, executive support, scheduling, or office coordination experience in an executive office, governmental, health care, legislative, or comparable environment.
• Other combinations of related education and experience may be considered on a case-by-case basis.
• Preferred: Experience supporting senior executives or comparable leadership in a public-sector or large complex organization.
• Preferred: Experience with advanced calendar coordination, executive meeting logistics, legislative scheduling, and travel planning.
• Preferred: Familiarity with DPHHS office and administrative procedures and business systems, including SharePoint and other scheduling and tracking tools.
• Preferred: Experience working in environments requiring political awareness, confidentiality, and rapid adjustment to changing priorities.

Responsibilities

• Manages complex calendars and prioritizes requests for executive time.
• Coordinates meetings and events and prepares materials for engagements.
• Works with Director’s Office Manager, Senior Executive Assistant and Scheduler to align schedules with priorities.
• Operates in a fast-paced, high-confidentiality environment.
• Supports scheduling and calendar-management for the Deputy Director and other senior leaders.

Skills

Calendar management

Executive support

Discretion

Attention to detail

Prioritization

Education

High school diploma or equivalent

4 years administrative/executive support experience

Tools

SharePoint

Job description

Munro Footwear Group is seeking an Executive Assistant & Scheduler for the Montana Department of Public Health and Human Services in Helena. The role manages complex calendars, organizes meetings, coordinates travel, and ensures leaders are prepared with materials for engagements.

It operates within a fast-paced, high-confidentiality environment and reports to the Director’s Office Manager, supporting the Deputy Director and senior leaders to align with priorities and legislative timelines.