Senior Executive Assistant

Citi; Getzville (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Citi in Getzville, NY invites an experienced Senior Executive Assistant to provide high-level administrative support to a senior manager and department. You will manage calendars, schedule meetings, arrange conferences, and coordinate travel, ensuring smooth operations and timely communication.

The role requires strong Microsoft Office skills, excellent written and verbal communication, attention to detail, and the ability to learn new systems quickly.

Qualifications

• Previous office administration experience preferably within a large and complex financial services or similar organization.
• Highly proficient in Microsoft Office.
• Consistently demonstrates clear and concise written and verbal communication skills.
• Demonstrated ability to quickly gain command of new systems.
• Self-motivated and detail oriented.

Responsibilities

• Directly supports a C16 level manager and generally supports an entire department.
• Manages day to day calendar(s) of senior management.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• May prepare and review materials and correspondence for meetings.
• Assist with creation/modification of presentations, spreadsheets, and other documents.
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and processes invoices through Procure to Pay system.
• Process and follow-up on Virtual Requests.
• Assists in ad-hoc reports and special projects as needed.
• Trains, coaches or guides other administrative staff when required.

Skills

Office administration

Communication

Attention to detail

Self-motivated

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

Job Family Group:

Business Strategy, Management & Administration

Job Family:

Administrative Support

Time Type:

Full time

Primary Location:

Getzville New York United States

Primary Location Full Time Salary Range:

$64,960.00 - $84,740.00

In addition to salary, Citi’s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

Most Relevant Skills

Please see the requirements listed above.

Anticipated Posting Close Date:

Aug 28, 2026

Automated Processing and AI

We use automated processing, including artificial intelligence, for our legitimate business interests (or our reasonable and appropriate business purposes) to identify and align the candidate's skills and abilities with a specific job opening. Additionally, if you so choose, or consent, we can match your skills and abilities to other suitable roles at Citi.

Importantly, all our hiring processes and decisions, including determining your suitability for a role, are conducted, checked, and decided by individuals. Our automated processing and AI do not involve relying on automatic or autonomous decision-making. Please refer to any Jurisdictional Considerations, with specific provisions for your country (where relevant) for further details.

Illinois residents – AI Notice and Right

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View Citi’s EEO Policy Statement and the Know Your Rights poster.