Senior Executive Assistant – VP, Patient Access and Services

Amgen Inc. (IR); Chicago (IL); Hybrid; USD 86,000 - 116,000; Full time

Job summary

Amgen is seeking a Senior Executive Assistant to support the Vice President of Patient Access and Services in the Rare Disease unit. You will manage the VP’s calendar, coordinate domestic/international travel, and prepare agendas and materials for leadership meetings.

This role requires discretion and strong communication across multiple levels of the organization. The position emphasizes confidential, proactive support, cross-functional liaison, and timely execution of strategic initiatives.

Qualifications

• Associate’s degree with 4+ years admin experience, or HS diploma with 6+ years admin experience.
• Bachelor’s degree preferred.
• Executive assistance experience and strong MS Office skills.
• Experience with Amgen infrastructure tools (SAP, SharePoint, etc.)

Responsibilities

• Strategically manage the VP’s complex calendar and travel.
• Prepare meeting agendas and pre-reads for external and internal meetings.
• Coordinate domestic and international travel and logistics.
• Manage expense reporting and timekeeping per policy.
• Provide oversight on HR training, compliance, etc., with visibility organization-wide.
• Draft executive communications and presentations for meetings.

Skills

Executive assistance experience

Calendar management

Communication skills

Microsoft Office proficiency

Education

Associate’s degree with 4+ years admin experience

High school diploma with 6+ years admin experience

Bachelor’s degree

Tools

Microsoft Vista

Microsoft Visio

SharePoint

SAP

IS Online Service Request

Help Desk

Concur/Expense Reporting

Carlson Wagonlit Travel

e-Finity

Job description

Senior Executive Assistant – VP, Patient Access and Services

Work Arrangement: Remote for U.S. based candidates

Location Preference

Preference will be given to candidates based in the Chicago area to support occasional travel to the Deerfield, IL office.

Work Schedule

7:00 AM - 4:00 PM PST, Monday-Friday

Let’s do this. Let’s change the world.

As a Senior Executive Assistant supporting the Vice President of Patient Access and Services in the Rare Disease Business Unit, you will play a critical role in ensuring seamless operational execution and strategic support to one of the most pivotal leadership roles at Amgen. You will be a proactive partner and gatekeeper, ensuring the VP’s priorities are met with precision, confidentiality, and foresight. You will act as an extension of the PA&S Leader and their leadership team strengthening culture and reputation in our mission to serve Rare patients. This role requires superior organizational acumen, discretion, and the ability to communicate across all levels of the organization. You will also be expected to operate with a high degree of independence and decision-making capability, ensuring the VP remains focused on delivering impact across the patient access and services ecosystem.

Key Responsibilities

• Executive Operations & Calendar Leadership Strategically manage the VP’s complex calendar, proactively resolving conflicts and aligning with business priorities
• Prepare agendas along with corresponding resources, pre-reads for external meetings as well as internal PA&S LT meetings
• Coordinate domestic and international travel and logistics, ensuring seamless itineraries and documentation support
• Manage expense reporting, timekeeping, and approvals in compliance with corporate policies
• Provide oversight and accountability on key corporate initiatives such as HR training, compliance, etc. to ensure visibility and timely completion organization wide
• Develop executive communications, in alignment with VP and SPO and distribute on behalf of VP and PA&S LT
• Maintain engagement plan including Compliance, external meetings and recognition/culture cadence
• Strategic & Confidential Support Handle sensitive and highly confidential communications, including strategic initiatives, HR matters, and patient services planning
• Prepare and edit correspondence, presentations, and briefing materials for executive meetings
• Attend select leadership meetings to take notes, manage follow-ups, and support key deliverables
• Work closely with the Strategic Planning & Operations director on PA&S Team calendar, VP Engagement Plan, Culture calendar and recognition opportunities
• Support talent onboarding and offboarding processes
• Cross-Functional Collaboration Liaise effectively with Patient Access and Services leadership team, Rare Disease Commercial team, Corporate Affairs, and key enterprise functions
• Serve as a point of contact for internal stakeholders and external partners on behalf of the VP
• Support planning and coordination of key leadership meetings, team offsites, and business reviews
• Project Management & Event Coordination Track timelines and deliverables for strategic initiatives and executive-level projects
• Manage logistics and execution for internal and external events, advisory boards, and cross-functional planning sessions
• Assist in budget tracking and procurement processes for the VP’s office

Basic Qualifications

• Associate’s degree and 4 years of administrative experience; OR High school diploma / GED and 6 years of administrative experience

Preferred Qualifications

• Bachelor’s degree
• Executive assistance experience
• Strong technical knowledge and experience especially with Amgen’s internal infrastructures
• Ability to attend onsite meetings in Deerfield (Microsoft Vista, Microsoft Visio, SharePoint, SAP, IS Online Service Request, Help Desk; Concur/Expense Reporting; Carlson Wagonlit Travel; e-Finity)
• Exceptional communication skills – oral and written
• Self-starter who can function autonomously
• Focus on deliverables within agreed upon deadlines
• Ability to pay close attention to detail and manage several projects simultaneously
• Team Player – ability to function as an integral member of a small team
• Honed leadership skills
• Outstanding interpersonal skills
• Excellent Microsoft suite ability
• Excellent time management and project management skills
• Innovative, creative, flexible
• Thrive

What you can expect from us

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans and bi-annual company-wide shutdowns
• Flexible work models, including remote and hybrid work arrangements, where possible

In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. .

Salary Range 85,590.75USD -115,799.25 USD

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

About Us

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology. Amgen focuses on areas of high unmet medical need and leverages its biologics manufacturing expertise to strive for solutions that improve health outcomes and dramatically improve people's lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world's leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential. For more information, visit www.amgen.com and follow us on www.twitter.com/amgen