SENIOR EXECUTIVE ASSISTANT - ADMINISTRATION

Aspirus; Town of Wausau (WI); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Full benefits package

Time off accrual

Retirement plans

Wellness program

Job summary

Aspirus Health in Wausau, WI is seeking a Senior Executive Assistant to join our Administration team. The role provides advanced administrative support to assigned President, Senior Vice President, and/or Vice President. HOURS: Full Time 1.0 FTE, 80 Hours Biweekly.

The ideal candidate has an Associate Degree in Administrative Assistance, 3–5 years of executive-support experience, and strong typing, minutes, and communication skills. Healthcare experience and CAP designation are beneficial.

Qualifications

• Associate degree in Administrative Assistance or equivalent experience.
• Bachelor's degree in health-related field or business administration is beneficial.
• 3–5 years of administrative assistant experience, preferably supporting an executive.
• CAP designation is beneficial.

Responsibilities

• Provide advanced administrative support to assigned President and VP/ SVP.
• Take minutes, prepare correspondence, and maintain schedules.
• Coordinate meetings and manage confidential information.

Skills

Administrative support

Typing 60 wpm

Meeting minutes

Communication skills

Organizational skills

Problem solving

Transcription

Decision making

Records management

Education

Associate degree in Administrative Assistance

Bachelor's degree in health-related field or business administration (beneficial)

Job description

Compassion. Accountability. Collaboration. Foresight. Joy.

These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day.

Aspirus Health in Wausau, WI is seeking a SENIOR EXECUTIVE ASSISTANT to join our ADMINISTRATION team!

The Senior Executive Assistant provides advanced administrative support to assigned President, Senior Vice President, and/or Vice President.

HOURS: Full Time 1.0 FTE, 80 Hours Biweekly

Experience/Qualifications

• Knowledge of administrative assistant practices and procedures normally acquired through completion of an Associate Degree in Administrative Assistance.


• Bachelor's Degree in a health-related field or business administration beneficial.


• Three to five years of administrative assistant experience with minimum of one year supporting an executive preferred.


• Experience in healthcare setting beneficial.


• Certified Administrative Professional (CAP) designation beneficial.


• Possesses excellent administrative skills including computer knowledge, typing an average of 60 words per minute with 95% accuracy, ability to take meeting minutes proficiently, exceptional composition and grammar skills.


• Possesses effective decision‑making skills, as well as good verbal and written communication skills.


• Possesses excellent organizational skills and attention to detail.


• Possesses problem‑solving skills.


• Possesses concise transcription and composition skills.

Employee Benefits

• Full benefits packages available for part- and full‑time status.


• Time away from work accrual.


• Retirement plans available.


• Wellness program for employees and their families.

Our Mission: We heal people, promote health and strengthen communities.

Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others.

As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.

Aspirus Health is a nonprofit, community‑directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org.