EXECUTIVE ASSISTANT - ADMINISTRATION

Aspirus; Wisconsin Rapids (WI); On-site; USD 32,000 - 47,000; Part time

Benefits offered by this job

Full benefits packages available for 0

PTO accrual from day one

Generous retirement plan with match

Wellness program for employees and its

Job summary

Aspirus Health is seeking an Executive Assistant I to join the ADMINISTRATION team in Wisconsin Rapids. The role provides comprehensive administrative support to the assigned Vice President or Executive Director, handling scheduling, correspondence, and minute-taking with high accuracy.

The position offers part-time hours (0.35 FTE, 28 hours biweekly) and opportunities to contribute to a mission-driven healthcare system with strong benefits and growth potential.

Qualifications

• Knowledge of administrative assistant practices and procedures.
• Three to five years of administrative assistant experience.
• Experience supporting an executive in a healthcare setting beneficial.
• CAP or CPS certification beneficial.
• Excellent administrative skills: typing 60 wpm with 95% accuracy; meeting minutes; strong composition and grammar.
• Effective verbal and written communication; highly organized with attention to detail.
• Strong problem-solving abilities and concise transcription skills.

Responsibilities

• Provides comprehensive administrative support to assigned Vice President or Executive Director.
• Supports scheduling, correspondence, and meeting logistics.
• Takes meeting minutes and prepares documentation as needed.
• Maintains organized records and supports special projects as requested.

Skills

Administrative support

Typing 60 wpm

Minute taking

Written communication

Verbal communication

Organization

Problem-solving

Education

Associate Degree in Administrative Assistance

Job description

Compassion. Accountability. Collaboration. Foresight. Joy.

These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day.

Aspirus Wisconsin Rapids Hospital & Clinics is seeking an Executive Assistant to join our ADMINISTRATION team!

The Executive Assistant I provides comprehensive administrative support to assigned Vice President or Executive Director.

HOURS: Supplemental 0.35 FTE, 28 Hours Biweekly

Experience/Qualifications

• Knowledge of administrative assistant practices and procedures is normally acquired through completion of an Associate Degree in Administrative Assistance.
• Three to five years of administrative assistant experience.
• Experience supporting an executive in healthcare setting beneficial.
• Certified Administrative Professional (CAP) certification and/or Certified Professional Secretary (CPS) designation beneficial.
• Possesses excellent administrative skills including computer knowledge, typing an average of 60 words per minute with 95% accuracy, ability to take meeting minutes proficiently, exceptional composition and grammar skills.
• Possesses effective decision-making skills, as well as good verbal and written communication skills.
• Possesses excellent organizational skills and attention to detail.
• Possesses problem-solving skills.
• Possesses concise transcription and composition skills.

Employee Benefits

• Full benefits packages available for part- and full-time status.
• PTO accrual from day one!
• Generous retirement plan with match available.
• Wellness program for employees and their families.

Aspirus Wisconsin Rapids Hospital & Clinics is a non-profit, community-directed health care organization based in Wisconsin Rapids. It includes Aspirus Wisconsin Rapids Hospital, Aspirus Clinics in Wisconsin Rapids, Nekoosa and Rome, Aspirus Heart & Vascular, Aspirus UW Cancer Center, Aspirus Wound & Hyperbarics, Aspirus Joint Center, and Aspirus Therapies. The emergency department is a Level III Trauma Center. It has been named one of the Top 100 Rural & Community Hospitals in the United States by The Chartis Center for Rural Health four consecutive years. To learn more about the Wisconsin Rapids area click the following link: Wisconsin Rapids, Wisconsin

Our Mission:

We heal people, promote health and strengthen communities.

Our Vision:

Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others.

As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.

Aspirus Health

is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org.

Click here to learn more.

Credentials: