Senior Executive Assistant (16C7558)

Referment; New York (NY); Sur place; USD 110 000 - 170 000; Plein temps

Résumé du poste

Referment is seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives, including leaders in AI and advanced technology initiatives.

You will manage calendars, triage communications, coordinate travel and events, and own ad hoc projects requiring independent problem-solving in a fast-moving environment.

Qualifications

• Over 10 years of executive or senior administrative support experience.
• Direct experience supporting AI, machine learning, or advanced technology initiatives is essential.
• Highly organized with strong attention to detail and ability to adapt to shifting priorities.
• Discretion with confidential information and ability to work independently or in a team.
• Willingness to learn and apply productivity platforms and generative AI in workflows.
• Multilingual skills are valued to support global stakeholders.

Responsabilités

• Manage a varied portfolio of strategic and administrative support for senior executives, including AI initiatives.
• Maintain complex calendars and prioritize competing demands.
• Triage communications and liaise with colleagues and external stakeholders.
• Coordinate travel, meetings, and events to ensure smooth operations.
• Own ad hoc projects and coordinate tasks such as agile workflows or risk controls.

Connaissances

Executive support

Calendar management

Communication

Stakeholder liaison

Multilingual

AI in workflows

Productivity platforms

Formation

Bachelor's degree

Outils

Microsoft Office

Outlook

Description du poste

Referment is working with a global investment and technology firm seeking a Senior Executive Assistant to provide high-level administrative and operational support to senior executives. You'll help keep priorities, communications and business activity organised by anticipating needs and applying sound judgement in a fast-moving environment.

This is broader than diary management alone.

The Role

• Manage a varied portfolio of strategic and administrative support responsibilities for senior executives, including those leading AI and advanced technology initiatives.
• Maintain complex, frequently changing calendars and make considered decisions about competing priorities.
• Triage incoming communications and act as a dependable liaison with colleagues and external stakeholders.
• Coordinate travel, meetings and events, ensuring day-to-day arrangements run smoothly.
• Take ownership of ad hoc projects and technical coordination tasks, such as supporting agile workflows or risk compliance controls, that require independent problem-solving and follow-through.

What We're Looking For

• At least ten years of relevant executive or senior administrative support experience, with a proven track record of career stability and long-term tenure.
• Direct experience supporting AI, Machine Learning, or advanced technology initiatives is essential for success in this role.
• Exceptional organisation, communication and attention to detail, with the ability to perform well when priorities move quickly.
• The judgement and discretion required to handle confidential information.
• A record of taking ownership while working effectively both independently and as part of a team.
• The ability to learn and use productivity platforms and incorporate generative AI into workflows.
• Multilingual skills are highly valued to support the firm's global focus and international stakeholders.

A bachelor's degree and proficiency with Microsoft Office, particularly Outlook, are preferred rather than mandatory. Finance experience is not required. A background in client service or another customer-focused setting would be helpful.

This could suit an established Executive Assistant, Senior Administrative Business Partner or senior client-service professional with substantial experience supporting demanding stakeholders in a technical or global environment.

#Referment