Senior Executive Assistant

Nira Inc; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Job summary

NIRA, Inc. seeks a Senior Executive Assistant to support the FAA. This role will work on-site in a fast-paced executive environment, handling sensitive information and coordinating critical schedules and materials for FAA initiatives.

The ideal candidate has a bachelor's degree with 5+ years of relevant experience, Federal experience preferred, and strong Excel/PowerPoint skills. Excellent communication, organization, and independent work abilities are essential for success.

Qualifications

• Bachelor's degree with at least five years of relevant experience.
• Federal Government experience preferred.
• Strong proficiency in Excel and PowerPoint.
• Ability to prioritize tasks and work independently.
• Excellent written, oral, and presentation communication skills.
• Ability to pass a Public Trust background investigation.

Responsibilities

• Provide senior-level executive support to FAA leadership and manage workflow and priorities to meet deadlines.
• Coordinate and staff products requiring executive review, approval, or signature.
• Manage and maintain complex calendars and schedules; coordinate meetings, briefings, and engagements.
• Track action items and data calls; collect responses, analyze information, and provide inputs to the FAA executive.
• Prepare, review, and edit briefing materials, reports, and slides for executive meetings.
• Support the development and refinement of policies, processes, and procedures.
• Review deliverables for completeness, accuracy, and applicability prior to submission.
• Collaborate with internal and external teams to ensure timely high-quality outputs.
• Perform other related duties as assigned.

Skills

Advanced MS Excel

PowerPoint proficiency

Calendar management

Executive communication

Independent work

Attention to detail

Education

Bachelor's degree

Tools

Outlook

Video conferencing platforms

Job description

Position Overview:

NIRA, Inc. is seeking a Senior Executive Assistant to support the Federal Aviation Administration (FAA). The selected candidate will work directly with a federal executive, providing senior-level analytical, administrative, and executive support for critical FAA services and aviation systems programs.

This role requires a seasoned professional who can work on the client site full-time, operate in a fast-paced executive environment, manage competing priorities, and exercise sound judgment while handling sensitive information. The ideal candidate will be closely involved in the executive's day-to-day responsibilities related to planning, execution, and implementation of FAA initiatives and will play a key role in ensuring efficient operations and informed decision-making.

Responsibilities include:

• Provide direct executive-level support to FAA leadership, managing workflow, tasking, and priorities to ensure deadlines are met
• Coordinate and staff products requiring executive review, approval, or signature
• Manage and maintain complex calendars and schedules, coordinate meetings, briefings, and executive engagements
• Track action items, taskings, and data calls; collect responses, analyze information, and provide synthesized inputs to the FAA executive
• Prepare, review, and edit briefing materials, reports, and presentation slides in support of executive meetings and initiatives
• Support the development and refinement of policies, processes, and procedures
• Review deliverables for completeness, accuracy, and applicability prior to executive submission
• Collaborate with internal and external team members to ensure timely and high-quality outputs
• Perform other job-related duties as assigned

Education & Qualifications:

• Bachelor's degree with at least five (5) years of relevant experience
• Federal Government experience preferred
• Strong proficiency in Microsoft Excel and PowerPoint
• Demonstrated ability to prioritize tasks, manage deadlines, and work independently with minimal supervision
• Excellent written, oral, and presentation communication skills
• Strong attention to detail, organizational skills, and critical-thinking ability
• Ability to work effectively in both independent and team-oriented environments
• Must be able to pass a Public Trust background investigation

Key Skills & Competencies:

• Advanced knowledge of Microsoft Office Suite and Outlook
• Experience using video conferencing and collaboration platforms
• Strong data analysis, program evaluation, and problem-solving skillsAbility to leverage information technology to support business and programmatic needs
• Professional discretion and sound judgment when handling sensitive or executive-level information

Other Requirements:

• U.S. Citizenship or Green Card holder and ability to obtain Public Trust Clearance.