Administrative Assistant Federal (Must be US citizen)

InfiniSource Consulting Solutions, Inc.; Georgia; On-site; USD 42,000 - 56,000; Full time

Job summary

Paylocity is seeking an experienced Senior Administrative Assistant to provide daily administrative and clerical support to senior officials. The role requires strong MS Word, Excel, and Outlook skills, plus the ability to multi-task across multiple leaders and projects.

You will handle document control, travel coordination, data entry, and reporting support in a fast-paced environment. A proactive, team-oriented professional with 2–4 years of office experience is ideal.

Qualifications

• High School Diploma is required.
• 2–4 years of professional or administrative office experience. Training on client specific systems will be provided.
• Prior work in a scientific research environment for a large Federal agency is desirable.
• Excellent verbal and written communication; advanced computer skills for internet research and data entry.

Responsibilities

• Perform word processing and spreadsheet management; conduct advanced internet research.
• Review and disseminate memoranda; manage document routing and purchase requests.
• Review policies, SOPs, and memoranda for grammar and format.
• Coordinate travel and log data in travel systems; determine equipment needs for staff.
• Perform data entry and management of related paperwork.
• Communicate daily by phone and email; support leadership.
• Support special administrative and data analysis projects as needed.
• Create and analyze documents for leadership dissemination.
• Compile information for inquiries and reports; develop tracking tools for data reporting.

Skills

Word processing

Excel

Outlook

Data entry

Internet research

Travel coordination

Communication

Teamwork

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

We are recruiting for the position of Administrative Assistant

Must be US Citizen

The Senior Administrative Assistant will provide daily administrative and clerical support to senior officials within the FAA. Provides office support activities that require an ability to multi-task and assist multiple team leaders at once.
ESSENTIAL RESPONSIBILITIES INCLUDE:

• Perform word processing, spreadsheet management, and conduct advanced internet research.
• Review and disseminate memoranda to staff; conduct document control for routing; Prepare purchase requests.
• Review draft policies, standard operating procedures, and memoranda for grammar and format.
• Coordinate travel and submit data into a travel system; compiling equipment requirements for office staff (e.g., laptops, printers, monitors).
• Perform data entry and management of affiliated paperwork.
• Communicate daily via phone and email
• Assist with individual administrative and data analysis projects as needed.
• Create and analyze written documents for dissemination to leadership.
• Compile information for inquiries and reports.
• Develop and maintain tracking tools to be used for reporting data.
• Other duties as assigned.

Requirements

QUALIFICATIONS AND REQUIREMENTS: Education: High School Diploma Experience: 2 – 4 years professional and/or administrative experience in an office environment. (Training on client specific systems will be provided.) Prior work in a scientific research environment for a large Federal agency, as well as a firm knowledge of business administration is desired. Skills/Knowledge: Excellent verbal and written communication skills; Advanced computer skills to conduct internet research and perform data entry. Advanced use of Microsoft Word, Excel and Outlook. Detail-oriented, problem-solver, professional, and courteous demeanor. Must be able to work as part of a team or independently as needed with little direction or supervision once trained. Other: Outgoing and positive attitude about helping others is a must. Other related duties and tasks as assigned.