Senior Executive Assistant

Mediko; Virginia (MN); On-site; USD 61,000 - 80,000; Full time

Benefits offered by this job

Competitive Pay

MVP Bonus Program

Benefits package including Medical,  D

Dental and Vision insurance

401(k) with company match

Paid Time Off and Holidays

Tuition Reimbursement Assistance

Paid Continuing Education

Employee Assistance Program

Flexible perks & discounts

Job summary

MEDIKO in Richmond, VA is seeking a Senior Executive Assistant to provide high-level administrative support to the CEO, manage schedules, coordinate meetings, and handle confidential matters with discretion. This role will serve as a liaison between the CEO and internal/external stakeholders, ensuring efficient communication and smooth execution of key business initiatives.

You will assist with project management, travel arrangements, and strategic tasks as needed, while driving operational

Qualifications

• Bachelor’s degree in a relevant field from an accredited institution.
• Minimum of 2-3 years of relevant experience in an administrative/exec support role.
• Active CPR/BLS certificate may be required for certain facilities.

Responsibilities

• CEO support and calendar management: maintain complex schedules and ensure timely follow-ups.
• Correspondence and communication: draft, prepare, and manage confidential documents.
• Meetings coordination: organize meetings and prepare materials for CEO.
• Project management: drive special initiatives and ensure timely deliverables.
• Travel arrangements: coordinate travel logistics and itineraries.
• Handle sensitive matters with discretion and refer issues as needed.
• Proactive follow-up and prioritization to meet deadlines.
• Operational efficiency: support CEO to enhance leadership and team productivity.
• Perform other related duties as assigned.

Skills

Calendar management

Communication

Project management

Discretion/Confidentiality

Travel arrangements

Stakeholder liaison

Education

Bachelor's degree

Tools

Microsoft Office

Email management

Job description

Job Details: Job Location: MEDIKO Corporate - HENRICO, VA 23233, Position Type: MEDIKO Employee - Full Time, Salary Range: $61,000.00 - $80,000.00 Salary/year, Job Shift: Day Shift, MEDIKO: Mission driven & committed to delivering high-quality medical care to the communities we serve.

Our dedicated Healthcare Professionals find meaning, support and new opportunities to learn and grow their skills every day. It's what sets us apart from other healthcare industries and drives our success in the correctional healthcare space.

Whether you are just graduating from nursing school or bringing years of experience to your new position at MEDIKO, you will benefit from our competitive compensation, commitment to safety and exposure to the diverse healthcare needs of the clients we serve.

The Senior Executive Assistant will provide high-level administrative support to the CEO, managing schedules, coordinating meetings, and handling confidential matters with discretion. This role will serve as a liaison between the CEO and internal/external stakeholders, ensuring efficient communication and smooth execution of key business initiatives. The Senior Executive Assistant will also assist with project management, travel arrangements, and strategic tasks as needed.

How YOU can Make an Impact:

• CEO Support and Calendar Management: Manage the CEO's complex calendar, schedule appointments, and ensure timely follow-up on upcoming commitments. Ensure the CEO's schedule is respected and proactively plan around priorities.
• Correspondence and Communication: Compose, prepare, and manage confidential correspondence, documents, and reports for the CEO. Prioritize and handle incoming communications, responding or escalating as necessary.
• Business Planning and Meetings Coordination: Coordinate business planning meetings and ensure effective communication with internal and external stakeholders. Organize and prepare for CEO meetings, ensuring all documents and materials are ready.
• Project Management: Manage special projects for the CEO, ensuring deadlines are met, and deliverables are completed with accuracy and efficiency. Lead or assist in key initiatives that impact the organization’s strategy.
• Sensitive and Confidential Matters: Handle sensitive or confidential matters with discretion, determine appropriate actions, and refer issues as needed to ensure effective resolution.
• Proactive Follow-up and Prioritization: Prioritize conflicting needs, follow through on projects, and ensure critical aspects are completed in a timely manner, especially under tight deadlines.
• Operational Efficiency: Provide hands‑on support for critical tasks, such as drafting personal correspondence, facilitating the CEO's ability to lead the company, and ensuring team efficiency.
• Perform other related duties as assigned.

What we Ask of YOU:

This is a full‑time on‑site position in Richmond, VA, required

• Bachelor’s degree in a relevant field (e.g., Human Resources, Finance, Sales, Business Administration, Healthcare Administration, or related discipline) from an accredited institution preferred.
• Additional certifications or specialized training may be required depending on the function (e.g., Certified Human Resources Professional (PHR) for HR roles, Certified Public Accountant (CPA) for Finance roles, etc.).
• Minimum of 2-3 years of relevant experience in the specific functional area (e.g., HR, Finance, Sales, Marketing, Operations, etc.).
• Experience in healthcare, correctional healthcare, or a regulated industry is preferred.
• Demonstrated success in applying function‑specific skills (e.g., employee relations for HR, financial reporting for Finance, or sales strategy for Sales) is required.
• Knowledge of relevant industry‑specific regulations, compliance standards, and best practices may be required, particularly for roles in highly regulated functions like HR and Finance.
• Relevant industry certifications based on the role (e.g., PHR, SHRM-CP, CPA, etc.).
• Active CPR/BLS certificate required (American Heart Association/American Red Cross guideline approved), if role is located in a correctional facility.

Joining MEDIKO comes with perks to support you in your personal and professional journey (eligibility varies based on factors like position, status, etc.) :

• Competitive Pay and MVP Bonus Program
• Benefits package including Medical, Dental, and Vision insurance for you and your family
• Preferred Pharmacy Network options
• MDLIVE virtual Provider telehealth options
• Wellness program
• Health Savings Accounts and Health Reimbursement Account options with company match
• Employer-paid Life Insurance Policy/AD&D, Long-Term Disability and Short-Term Disability coverage
• Optional Voluntary coverage for Life Insurance, Accident, Critical Illness, and Hospital Indemnity plans
• Paid portion of Maternity Leaves
• Employee Assistance Program
• Generous Paid Time Off (PTO) including 10 Holidays and flexible Floating Holidays
• Participation in the MEDIKO 401(k) Retirement Plan with company match
• Employee Referral Bonuses
• Tuition Reimbursement Assistance Plan
• Free Continuing Education
• Access to Perks and Discounts at nationally recognized chains, service providers and retailers

EOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.