Administrative Assistant, Medical

Mediko Inc; Olympia (WA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive Pay and MVP Bonus Program

Medical, Dental, and Vision insurance

Employer-paid Life Insurance/AD&D

401(k) with company match

Tuition Reimbursement

Paid Time Off (PTO) with holidays

Job summary

Mediko Inc is seeking an Administrative Assistant, Medical to support operations in a correctional healthcare setting. You will manage medical records, coordinate appointments, and ensure compliance with confidentiality and policies.

The role involves assisting the Health Services Administrator, processing documentation, and maintaining organized records in the EMR system. A bachelor’s degree and 2–3 years of relevant experience are preferred.

Qualifications

• Bachelor’s degree in a relevant field preferred (e.g., Healthcare Administration).
• Minimum 2–3 years in related function (HR, Finance, Sales, Operations, etc.).
• Active CPR/BLS certification required if located in a correctional facility.
• Familiarity with healthcare regulations and confidentiality standards.

Responsibilities

• Provide daily administrative support to ensure smooth operation of the medical unit, including scheduling and communications.
• Assist Health Services Administrator with clerical and operational tasks.
• Maintain accurate and compliant medical records and logs.
• Process Utilization Management documentation and submissions to Corporate.
• Scan and upload records into the EMR system accurately.
• Support special projects and respond promptly to requests from medical and security staff.

Skills

Organizational skills

Discretion & confidentiality

Communication skills

Time management

Education

Bachelor’s degree in Healthcare Administration

Professional certifications (PHR/SHRM-CP/CPA depending on function)

Tools

EMR system

Microsoft Office Suite

Job description

MEDIKO: Mission driven & committed to delivering high-quality medical care to the communities we serve.Our dedicated Healthcare Professionals find meaning, support and new opportunities to learn and grow their skills every day. It’s what sets us apart from other healthcare industries and drives our success in the correctional healthcare space.Whether you are just graduating from nursing school or bringing years of experience to your new position at MEDIKO, you will benefit from our competitive compensation, commitment to safety and exposure to the diverse healthcare needs of the clients we serve.If you’re ready to take on a role that will enrich your career and make a real impact to your community, we encourage you to APPLY TODAY to get the conversation started!The Administrative Assistant, Medical will support healthcare operations in a correctional setting by managing medical records, scheduling appointments, processing documentation, and coordinating communication between healthcare staff and facility personnel. This role ensures compliance with confidentiality regulations, facility policies, and medical administrative procedures. The Administrative Assistant, Medical will also assist with data entry, reporting, and maintaining an organized and efficient healthcare environment.How YOU can Make an Impact:Provide daily administrative support to ensure the smooth operation of the medical unit, including scheduling off-site appointments, arranging transportation, and submitting office supply requests.Assist the Health Services Administrator (HSA) with clerical and operational tasks to support efficient medical department functions.Maintain accurate and organized records and files in compliance with all applicable laws, regulations, and internal policies.Process and submit Utilization Management (UM) documentation to Corporate, and maintain required logs including UM, appointment tracking, and monthly operational logs.Scan and upload medical records into the electronic medical record (EMR) system in a timely and accurate manner.Support the coordination and completion of special projects or administrative initiatives as directed by the HSA or management.Respond promptly to requests from medical and security staff, maintaining professionalism and confidentiality.Perform other related duties as assigned.What we Ask of YOU:Bachelor’s degree in a relevant field (e.g., Human Resources, Finance, Sales, Business Administration, Healthcare Administration, or related discipline) from an accredited institution preferred.Additional certifications or specialized training may be required depending on the function (e.g., Certified Human Resources Professional (PHR) for HR roles, Certified Public Accountant (CPA) for Finance roles, etc.).Minimum of 2-3 years of relevant experience in the specific functional area (e.g., HR, Finance, Sales, Marketing, Operations, etc.).Experience in healthcare, correctional healthcare, or a regulated industry is preferred.Demonstrated success in applying function-specific skills (e.g., employee relations for HR, financial reporting for Finance, or sales strategy for Sales) is required.Knowledge of relevant industry-specific regulations, compliance standards, and best practices may be required, particularly for roles in highly regulated functions like HR and Finance.Relevant industry certifications based on the role (e.g., PHR, SHRM-CP, CPA, etc.).Active CPR/BLS certificate required (American Heart Association/American Red Cross guideline approved), if role is located in a correctional facility.Joining MEDIKO comes with perks to support you in your personal and professional journey:Competitive Pay and MVP Bonus ProgramBenefits package including Medical, Dental, and Vision insurance for you and your familyPreferred Pharmacy Network optionsMDLIVE virtual Provider telehealth optionsWellness programHealth Savings Accounts and Health Reimbursement Account options with company matchEmployer-paid Life Insurance Policy/AD&D, Long-Term Disability and Short-Term Disability coverageOptional Voluntary coverage for Life Insurance, Accident, Critical Illness, and Hospital Indemnity plansPaid portion of Maternity LeavesEmployee Assistance ProgramGenerous Paid Time Off (PTO) including 10 Holidays and flexible Floating HolidaysParticipation in the MEDIKO 401(k) Retirement Plan with company matchEmployee Referral BonusesTuition Reimbursement Assistance PlanFree Continuing EducationAccess to Perks and Discounts at nationally recognized chains, service providers and retailersEOE STATEMENT: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.