Senior Executive Assistant

Initial Therapeutics, Inc.; Thousand Oaks (CA); Hybrid; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support its VP of Research and Development Quality. This pivotal role involves complex administrative tasks, requiring discretion and initiative. The successful candidate will manage calendars, coordinate travel, and prepare essential documents, all while fostering strong relationships across the organization. Join this innovative firm and contribute to a culture that values collaboration and excellence in serving patients. This hybrid position allows for flexibility while ensuring impactful contributions to the team.

Benefits

Comprehensive Employee Benefits

Retirement and Savings Plan

Flexible Work Models

Discretionary Annual Bonus

Stock-Based Long-Term Incentives

Award-Winning Time-Off Plans

Qualifications

• 4+ years of administrative support experience or 6+ years with a high school diploma.
• Proven ability to manage multiple tasks with discretion and attention to detail.

Responsibilities

• Provide senior-level administrative support to the VP of Research and Development Quality.
• Manage calendars, travel arrangements, and prepare meeting materials.

Skills

Administrative Support

Communication Skills

Discretion

Organizational Skills

Interpersonal Skills

Problem-Solving

Attention to Detail

Education

Associates Degree

High School Diploma / GED

Bachelor's Degree

Tools

Microsoft Office Suite

Expense Reporting Software

Job description

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission to serve patients living with serious illnesses drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller, happier lives.

Our award-winning culture is collaborative, innovative, and science-based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant to VP of Research and Development Quality

What you will do

Let's do this. Let's change the world. In this vital role you will be responsible for performing senior level administrative support activities for aligned leaders within the Global Quality organization, including Vice President (VP) Research and Development Quality as well as the Associate Vice President (AVP) within R&D Quality. This position will also provide support as warranted to the R&D Quality Leadership Team. The Senior Executive Assistant's work assignments are complex in nature and require absolute discretion as well as considerable tact, judgment, creativity, and initiative. The Senior Executive Assistant must be able to manage several priorities in a continually changing environment.

Specific responsibilities include coordinating workflow by reviewing email and other correspondence and determining importance prior to distributing to the executive; screening and directing incoming calls/correspondence/visitors including health authorities and answering certain questions and furnishing certain types of information on behalf of VP. The Senior Executive Assistant directs work to the VP's direct reports where appropriate; this requires knowledge of the organizational structure and responsibilities of each of the VP's direct reports.

Key aspects of this position include:

• Effectively managing the calendar and domestic and international travel arrangements against dynamic business requirements
• Preparing the VP with pre-read and briefing documents in advance of daily meetings and appointments
• Reviewing, prioritizing, and flagging high priority communications (e-mails and documentation) for timely and appropriate response
• Reviewing the calendar and assuring there is planning and lead up to key meetings
• Timely and efficient processing of expense reports
• Managing logistics and performing key tasks for a variety of business meetings (senior leadership team meetings/dinners, on sites, all staffs), including preparing agendas, meeting materials/business documents, and presenters, and tracking action items
• Supporting communication activities and tools (issuing key communications/announcements on behalf of VP, distribution list creation and maintenance, RDQ SP/MS teams access maintenance, managing meeting recordings)
• Reporting on the status of assignments
• Interpreting and relaying pertinent issues related to the day-to-day business
• Acting as a liaison between the VP's peers and groups under the responsibility of the VP, and building strong working relationships with Global Quality (GQ), Corporate Research & Development, Office of the Chief Medical Office Organization (OCMO), ATMOS, Compliance and other Amgen groups which support the VP's office
• Tracking and monitoring Corporate Training progress and compliance
• Backing up other administrative assistants in GQ when they are out of the office
• Additional support activities include independently preparing and assisting VP in coordination of management issues, (i.e., annual reviews, organization/department/staff goals and objectives).

This will be a hybrid position: the Senior Executive Assistant will work primarily from home but will be expected to work from the Thousand Oaks campus when the VP and or health authorities is onsite.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a proactive and meticulous individual with these qualifications.

Basic Qualifications:

• Associates degree and 4 years of administrative support experience OR
• High school diploma / GED and 6 years of administrative support experience

Preferred Qualifications:

• Bachelors Degree
• 10 years of administrative support experience with at least 5 of those years supporting an executive level leader.
• Demonstrated proactive thinking and anticipation of business needs and requirements.
• Demonstrated knowledge of computer software (e.g., word processing, graphics, presentations), excellent communication skills (verbal and written), and excellent phone etiquette.
• Detail oriented.
• Interpersonal skills to effectively grow and maintain professional relationships, partner with colleagues, and achieve required business outcomes.
• Discretion and ability to manage confidential information.
• Demonstrated strong abilities in prioritizing, organizing, and managing multiple tasks to meet deadlines and priorities, tracking, and reporting the status of assignments and activities, and resolving problems with limited oversight.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models, including remote and hybrid work arrangements, where possible

Apply now and make a lasting impact with the Amgen team.

careers.amgen.com

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Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.