Capital Projects Senior Executive Assistant

Amgen Inc. (IR); Thousand Oaks (CA); Hybrid; USD 85,000 - 105,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support the Vice President of Capital Projects. This vital role requires exceptional organizational skills and the ability to manage complex schedules while ensuring effective communication across diverse teams. You will thrive in a collaborative environment, contributing to innovative projects that make a real difference in patients' lives. Join a dynamic team that values your unique contributions and offers opportunities for professional growth. This is your chance to play a key role in a mission-driven organization that is committed to transforming healthcare.

Benefits

Comprehensive Employee Benefits Package

Retirement and Savings Plan

Discretionary Annual Bonus Program

Stock-based Long-term Incentives

Award-winning Time-off Plans

Flexible Work Models

Qualifications

• 4+ years of Executive Administrative experience required.
• Excellent verbal and written communication skills essential.
• Ability to manage multiple tasks with limited oversight.

Responsibilities

• Manage executive's calendar and prioritize time effectively.
• Coordinate travel arrangements and prepare expense reports.
• Support the VP with pre-read and briefing documents.

Skills

Executive Administrative Support

Communication Skills

Time Management

Project Management

Problem Solving

Agility in a Fast-Paced Environment

Education

Associate’s Degree

High School Diploma / GED

Bachelor’s Degree (Preferred)

Tools

Workday

Concur

Microsoft PowerPoint

Microsoft Word

Job description

Capital Projects Senior Executive Assistant page is loaded

Capital Projects Senior Executive Assistant

Apply remote type Flex Commuter / Hybrid locations US - California - Thousand Oaks time type Full time posted on Posted Yesterday job requisition id R-211233

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role you will be responsible for providing senior level administrative support and partnership to the Vice President of Capital Projects.

The Capital Projects organization as part of Global Engineering is a dynamic and diverse organization spread across the globe requiring agility and responsiveness to a variety of cultures and geographical needs. We operate as one team!

Administrative work assignments will involve interactions with a wide range of leadership across Amgen and require collaboration with external parties as needed. The Senior Executive Assistant will coordinate other administrative support for the Engineering organization to drive a collaborative teamwork environment and cross site engagement. This position will be hybrid to the Thousand Oaks, CA campus.

Responsibilities include:

• Orchestrating executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring the VP is appropriately represented at all forums.
• Leading and/or handling initiatives and programs from the VP office as needed.
• Maintaining distribution lists and may be called upon to support Engineering wide communications.
• Answer questions/furnish information to keep the executive's time free of minor detail work, including screening and advising incoming meeting invitations, and correspondence.
• Plan and coordinate work to ensure the executive has appropriate time to perform their duties and to be present on time and prepared for their commitments.
• Prepare the VP with pre-read and briefing documents in advance of daily meetings.
• Coordinate arrangements for and complete key tasks to successfully run a variety of global business meetings using the latest virtual and digital technologies.
• Conserve the VP's time by acting as a delegate within some of Amgen’s systems and processes as allowed by delegation requirements, as well as initiating calls and teleconferences.
• Maintain a keen awareness of and sensitivity to global time zones, as the team is comprised of many international staff members.
• Schedule, coordinate, and track events related to the VP Capital Projects office.
• Coordinate domestic and international travel arrangements amidst dynamic business requirements.
• Preparation and processing of expense reports.
• Setting up of interviews, as needed.
• Proficiency in all current Amgen technologies and platforms.
• Prioritize in an agile, evolving environment.
• Maintain a steadfast level of confidentiality and integrity with all information that flows through the role.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is an individual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of Executive Administrative experience OR

High school diploma / GED and 6 years of Executive Administrative experience.

Preferred Qualifications:

• Associate’s or Bachelor’s degree.
• 10 years of administrative experience, with 5+ of those years supporting a senior executive level leader.
• Amgen experience.
• Solid knowledge of computer software (Workday, Concur, PowerPoint, Word, etc.).
• Excellent communication skills (verbal and written), and excellent phone etiquette.
• Good judgment, creativity, flexibility and initiative in resolving issues; strong abilities in prioritizing, handling multiple tasks, tracking and reporting the status of assignments and activities, and resolving problems with limited oversight; demonstrated ability to mentor peers.
• Proactive thinking and anticipation of business needs and requirements.
• Demonstrated ability to manage a multitude of tasks, and comprehend the subject matter of each task.
• Demonstrated ability to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes.
• Ability to work in a fast-paced environment.
• Ability to prioritize projects of greater importance.
• Excellent time management and project management skills.
• Excellent Teammate.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan.
• Stock-based long-term incentives.
• Award-winning time-off plans.
• Flexible work models, including remote and hybrid work arrangements, where possible.

Apply now and make a lasting impact with the Amgen team.

careers.amgen.com

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Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Salary Range

85,185.00 USD - 104,665.00 USD