Senior Executive Assistant

08H Federal Reserve Bank of St. Louis; St. Louis (MO); Vor Ort; USD 64.000 - 78.000; Vollzeit

Benefits dieser Stelle

Medical insurance options

Prescription coverage

Dental insurance options

Vision insurance with no waitingPeriod

401k/Thrift Plan with generous company

Employer-funded Pension Plan

Paid Vacation/Sick Time and Holidays

Flexible Spending Accounts

Life Insurance

Tuition Reimbursement

Parental Leave

Onsite Fitness Center

Onsite Cafeteria

Employee discounts

Zusammenfassung

Federal Reserve Bank of St. Louis in Missouri seeks an experienced Executive Assistant to support the President and Chief of Staff. You will manage calendars, handle confidential correspondence, prepare briefing materials, and coordinate complex travel and meetings across executive levels.

The role requires a minimum of six years in executive support, strong Microsoft Office and collaboration tool skills, and meticulous time management. This position is onsite in St.

Qualifikationen

• High school diploma or equivalent.
• Minimum of six (6) years of executive-level support experience.
• Advanced proficiency with Microsoft Office and collaboration tools (Teams, WebEx).
• Demonstrated ability to manage highly sensitive, confidential information with discretion and tact.
• Strong written and oral communication skills; able to interact effectively across all levels of the organization and with external stakeholders.
• Exceptional time management and prioritization skills; comfortable handling multiple competing priorities.
• Candidates with less experience may be considered for the Executive Assistant (A6) level.

Aufgaben

• Manage the President’s daily calendar and travel logistics; proactively resolve conflicts and ensure optimal scheduling.
• Handle correspondence, phone calls, and visitor coordination with professionalism and confidentiality.
• Prepare briefing materials for meetings; track deadlines, approvals, and follow-ups to drive timely execution.
• Serve as confidential administrative support to the President and Chief of Staff.
• Support and backstop the Senior Executive Assistant and the Senior Executive Assistant to the First Vice President as needed.
• Open, sort, and prioritize incoming mail and email; draft responses for officer’s signature and proofread correspondence.
• Set up meetings and conference calls; arrange complex travel, off-site meetings, and events including logistics and audiovisual needs.
• Develop and maintain sensitive paper and electronic filing systems; maintain department organization charts and tracking reports.
• Assist in developing presentations and spreadsheets; compile information and status reports upon request.
• Administer and support SharePoint sites and other collaboration tools; provide minor technical assistance for hybrid meetings.
• Operate office equipment (copiers, telecommunications, fax) and ensure efficient office workflows.
• Coordinate Bank or department-sponsored activities and events, ensuring timely communication and execution.

Kenntnisse

Calendar management

Email handling

Travel logistics

Executive support

Discretion with confidential info

Written & oral communication

Time management

Interpersonal skills

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office

SharePoint

Teams/WebEx

Jobbeschreibung

Responsibilities

• Manage the President’s daily calendar and travel logistics; proactively resolve conflicts and ensure optimal scheduling.
• Handle correspondence, phone calls, and visitor coordination with professionalism and confidentiality.
• Prepare briefing materials for meetings; track deadlines, approvals, and follow-ups to drive timely execution.
• Serve as confidential administrative support to the President and Chief of Staff.
• Support and backstop the Senior Executive Assistant and the Senior Executive Assistant to the First Vice President as needed.
• Open, sort, and prioritize incoming mail and email; draft responses for officer’s signature and proofread correspondence.
• Set up meetings and conference calls; arrange complex travel, off-site meetings, and events including logistics and audiovisual needs.
• Develop and maintain sensitive paper and electronic filing systems; maintain department organization charts and tracking reports.
• Assist in developing presentations and spreadsheets; compile information and status reports upon request.
• Administer and support SharePoint sites and other collaboration tools; provide minor technical assistance for hybrid meetings.
• Operate office equipment (copiers, telecommunications, fax) and ensure efficient office workflows.
• Coordinate Bank or department-sponsored activities and events, ensuring timely communication and execution.

Requirements

• High school diploma or equivalent.
• Minimum of six (6) years of relevant executive-level support experience.
• Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and collaboration tools (e.g., Teams, WebEx).
• Demonstrated ability to manage highly sensitive, confidential information with discretion and tact.
• Strong written and oral communication skills; able to interact effectively across all levels of the organization and with external stakeholders.
• Exceptional time management and prioritization skills; comfortable handling multiple competing priorities.
• Candidates with less experience may be considered for the Executive Assistant (A6) level.

Total Rewards

Salary: $64,000 – $78,000

• Medical (4 options)
• Prescription
• Dental (3 options)
• Vision Insurance with no waiting period
• 401k/Thrift Plan with generous employer match
• Employer-funded Pension Plan
• Paid Vacation/Sick Time and Holidays
• Flexible Spending Accounts and Healthcare Spending Accounts
• Life Insurance and Long Term Disability Insurance
• Tuition Reimbursement (undergraduate and graduate)
• Parental Leave
• Free onsite 24/7 Fitness Center including training classes, and locker room / shower facilities
• Onsite Cafeteria and Coffee Shop
• Additional Convenience Benefits, Discounts and More…

At the Federal Reserve Bank of St. Louis, we are committed to a strong and resilient economy for all.

We prioritize inclusion and strive to be a workplace where all employees can thrive.

Learn more about Bank's culture.

The Federal Reserve Bank of St Louis is an Equal Opportunity Employer.

#LI-Onsite

This position requires access to confidential supervisory information (CSI) and/or Federal Open Market Committee (FOMC) information.

Access to CSI and FOMC information is limited to U.S. citizens, lawful permanent residents, individuals who meet the definition of “protected individual” under 8 U.S.C. § 1324b(a)(3), and certain other nonimmigrants.

All non-U.S. citizens authorized to access CSI and/or FOMC information must sign a declaration of intent to expeditiously become a U.S. citizen when eligible.

All employees who require access to CSI and/or FOMC information are subject to periodic background investigations and must comply with all applicable information handling policies.

Full Time / Part Time Full time Regular / Temporary Regular Job Exempt (Yes / No) No Job Category Operations Family Group Work Shift First (United States of America)

Our reputation precedes us

There will always be room for personal growth

Our people are first

You’ll find the right balance

Your responsibilities will be meaningful

We hope that you will be our future colleague.

Privacy Notice OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United States—one of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government. OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward. Why Our People Choose Us: Our reputation precedes us There will always be room for personal growth Our people are first You’ll find the right balance Your responsibilities will be meaningful We hope that you will be our future colleague.