Executive Recruiting Coordinator

Nebius Group; Boston (MA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Competitive compensation

Career growth opportunities

Flexible work-style

Job summary

Nebius is seeking an Executive Recruiting Coordinator to join our US-based Talent Acquisition team and exclusively handle executive and senior leadership hiring. You will partner with Executive Recruiters to manage searches from engagement through interview, decision, and offer, coordinating calendars across time zones and ensuring a discreet, high-touch candidate experience.

This role emphasizes proactive problem solving, exceptional organization, and the ability to anticipate needs across

Qualifications

• 4+ years of experience in recruiting coordination in a high touch, high volume environment.
• 2+ years of experience supporting C-suite, VP or senior leadership hiring.
• Experience coordinating multi-stage interview processes across multiple time zones.
• Excellent written and verbal communication skills, with professionalism and discretion.
• Experience with ATS and recruiting platforms (Greenhouse, Lever, Ashby, Workday).

Responsibilities

• Manage multi-stage interview processes across time zones and senior stakeholders.
• Coordinate interviews, candidate prep calls, debriefs, feedback sessions and decisions.
• Handle scheduling conflicts and blockers to keep searches moving smoothly.
• Provide interview plans and materials to interviewers and candidates.
• Act as a trusted contact for senior candidates with a discreet and polished experience.

Skills

Executive recruiting coordination

Multi-time zone coordination

Communication skills

Discretion and professionalism

Tools

Greenhouse

Lever

Ashby

Workday Recruiting

Job description

About Nebius

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

Considering candidates living in East Coast timezone only.

We are looking for an Executive Recruiting Coordinator to join our US-based Talent Acquisition team and work exclusively on Executive and senior leadership hiring at Nebius.

This is not a traditional Recruiting Coordinator role. You will be the operational partner to our Executive Recruiters, supporting some of the most critical and high-profile searches across the company, including C-suite, VP and senior leadership roles within technology, AI and other strategic functions.

You will be responsible for ensuring that executive searches move seamlessly from initial engagement through interview, decision and offer.

Executive hiring at Nebius moves quickly and often involves multiple senior stakeholders, complex calendars, international time zones, confidential information, last minute changes and candidates who expect an exceptional level of service.

We are looking for someone who thrives in this environment, someone who is naturally proactive, exceptionally organised, calm under pressure and capable of operating several steps ahead of everyone else.

You won't simply be coordinating interviews. You will anticipate what the Executive Recruiter, candidate and hiring team will need next, identify risks before they become issues, and ensure every detail of the search is executed to an exceptionally high standard.

What You'll Do

• Manage multi-stage interview processes, aligning calendars across multiple time zones and senior stakeholders.
• Coordinate interviews, candidate preparation calls, debriefs, feedback sessions and decision meetings.
• Manage scheduling conflicts, last minute changes and search dependencies to keep processes moving.
• Ensure interviewers and candidates have the information, interview plans and necessary materials required for each interaction.
• Proficiency in Greenhouse, including managing interview stages and ensuring each search is configured and tracked according to its role-specific interview plan.
• Proactively keep Executive Recruiters informed of coordination progress, outstanding actions and potential blockers.
• Act as a trusted and highly responsive point of contact for senior and executive level candidates throughout the process.
• Deliver a white glove polished, personalised and discreet candidate experience aligned with Nebius's executive hiring standards.
• Coordinate candidate travel, accommodation and onsite experiences (as required.)
• Partner with Executive Assistants and other support teams to ensure a seamless experience for candidates and senior stakeholders.
• Act as a trusted operational partner to Executive Recruiters, enabling them to focus on search strategy, assessment and closing.
• Build collaborative and trusted relationships with senior executives, hiring managers, Executive Assistants and other key stakeholders.
• Take ownership of issues and drive solutions quickly with minimal disruption.
• Handle sensitive executive searches with a high level of discretion, professionalism and attention to detail.

What We're Looking For

• 4+ years of experience in recruiting coordination in a high touch, high volume recruiting environment including at least 2 years of specialized experience supporting C-suite, VP or senior leadership hiring.
• Experience working in an executive search firm, high-growth technology company or similarly fast-paced environment is highly desirable.
• Experience coordinating multi-stage interview processes across multiple time zones.
• Exceptional organisational skills and the ability to manage competing priorities without losing attention to detail.
• Experience working directly with senior executives, Executive Assistants and/or senior hiring stakeholders.
• Excellent written and verbal communication skills, with strong professionalism and discretion.
• Strong problem-solving skills and the ability to remain calm and effective under pressure.
• Comfortable operating with urgency and ambiguity in a rapidly changing environment.
• Ability to build strong relationships and establish credibility with senior stakeholders.
• Experience with ATS and recruiting operations platforms such as Greenhouse, Lever, Ashby, or Workday Recruiting.

Benefits & Perks

• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams

What's it like to work at Nebius

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.