Senior Executive Assistant

Vapi; San Francisco (CA); On-site; USD 80,000 - 150,000; Full time

Job summary

An innovative firm is seeking a Chief of Staff to support the CEO in a fast-paced startup environment. This role is crucial for tracking company priorities, managing communications, and building systems that enhance productivity. As a foundational member of a growing team, you will help shape the company's culture while reducing overhead for the CEO. Ideal candidates will have experience working with executives in early-stage companies and possess strong organizational and communication skills. Join a dynamic team dedicated to revolutionizing voice AI technology!

Qualifications

• Experience working with VP or C-level executives in a startup.
• Strong communication and organizational skills.

Responsibilities

• Manage CEO's calendar and priorities effectively.
• Lead special operations and team projects as needed.
• Act as a representative of the CEO to stakeholders.

Skills

Communication

Organization

Empathy

Startup Readiness

Leadership

Education

Technical Background

Job description

Apple Intelligence and Google Gemini are about to onboard 4 billion people to voice assistants that actually talk like people. This marks a new beginning for voice as the world's default interface. We will all want voice everywhere. Businesses are not ready. Products are not ready.

We're building the infrastructure that helps developers close the gap between the raw model and voice AI in production. Give it a try here.

We launched in March, scaled revenue, and raised a Series A from a top-tier firm this past week. We're a small team of 17 and growing. We're building out the founding team in-person in SF to scale what's working.

Mission

The Chief of Staff will act as a second thread for the CEO. Given the company's top priorities, they will track their progress, identify blockers, and will do the grunt work and build systems to ensure they're achieved. Currently, the company's top priorities are enterprise sales and recruiting. You'll also be a foundational part of how we build the culture at Vapi.

Outcomes

• Act as the representative of Vapi's CEO to external and internal stakeholders, fostering a strong positive impression of our executive team
• Significantly reduce meeting and project overhead of Vapi's CEO by managing their calendar, protecting their time, and setting priorities
• Lead special operations and team projects as needed to
• Calendaring and Empathy: You can effectively manage multiple calendars with myriad competing priorities and conflicts
• Communication: You can clearly articulate what you're thinking and feeling in writing and verbally
• Organization: You naturally gravitate toward building systems that stand the test of time
• Startup Ready: You have a reason to be here and can make sacrifices for something uncertain
• Founder Juice: New ideas come from you, you build it yourself or annoy everyone until it's done ;)

Qualifications :

• Previous / current experience working with VP or C-level executives at an early stage, fast growing startup
• Prior experience with startups or a good reason to join one
• Has a technical background / education / experience with technical companies