Senior Executive Assistant

Clarivate Analytics Plc; Philadelphia (Philadelphia County); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a highly organized Senior Executive Assistant to support its General Counsel and legal team. This role is vital for ensuring smooth day-to-day operations, requiring exceptional organizational and communication skills. The ideal candidate will manage schedules, coordinate meetings, and handle confidential information with discretion. With a focus on providing high-level administrative support, this position offers the opportunity to work in a dynamic, fast-paced environment. Join a dedicated team committed to excellence and make a significant impact in the legal, risk, and compliance sectors.

Qualifications

• 3+ years of experience supporting senior leadership in a fast-paced environment.
• Deep abilities with Microsoft Office, especially designing presentations.

Responsibilities

• Prepares reports and materials to support executive decision-making.
• Coordinates travel logistics and manages executive calendars.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Attention to Detail

Independent Work

Global Travel Coordination

Education

Associate's Degree or Higher

Tools

Boardvantage

Diligent

Job description

Clarivate is seeking a highly organized and proactive Senior Executive Assistant to support our General Counsel and legal team in ensuring smooth day-to-day operations. The Executive Assistant will provide high-level administrative support, manage schedules, coordinate meetings, manage and interact with the public company board of directors and handle confidential information with ultimate discretion. This role requires exceptional organizational skills, attention to detail, communication skills and the ability to work independently in a fast-paced environment across multiple functions and business segments.

About You - experience, education, skills, and accomplishments...

• 3+ years of experience providing administrative support to senior leadership in a fast-paced environment
• Deep abilities with Microsoft Office suite, specifically Outlook, Word, Excel and PowerPoint including experience designing accurate, compelling presentations, reports and communications
• Experience with global travel

It would be great if you also had...

• Associate's degree or higher
• An understanding of legal processes
• Experience with public company boards of directors
• Experience with a Board portal such as Boardvantage or Diligent

What will you be doing in this role?...

• Prepares reports, presentations, and materials to support executive decision-making.
• Plans and coordinates meetings and events, ensuring all logistics are managed to meet executive needs.
• Maintains communication with stakeholders, ensuring timely follow-up and clear communication.
• Coordinates travel logistics, including bookings, itineraries, and accommodations, to align with executive schedules.
• Learns and recommends best practices for managing executive calendars and streamlining administrative processes.
• Provides key updates and critical information to team members and executives in a clear, concise manner.
• Monitors expense reports, procurement activities, and compliance with company policies.

About the Team

The role will be an integral part of our Legal, Risk & Compliance (LRC) team. The LRC team is made up approximately 75 legal, risk & compliance professions globally. We operate as strategic business partners to many key stakeholders across the business.

Hours of Work

• This is a full-time position, primarily working core business hours in Eastern Time zone, with flexibility to adjust to various global time zones (primarily London time zones) as needed.

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.