Senior Executive Assistant

Datavault AI, Inc.; Philadelphia (Philadelphia County); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Sr. Executive Assistant to empower senior leadership through exceptional administrative support. This role requires a proactive problem solver with strong communication skills and meticulous attention to detail. In this dynamic position, you will manage complex scheduling, coordinate travel, and ensure seamless office operations. Join a collaborative and innovative environment where you can contribute to impactful projects and grow professionally. If you thrive in a fast-paced setting and are committed to excellence, this opportunity is perfect for you.

Benefits

Competitive salary and benefits package

Opportunities for professional growth

Collaborative work environment

Cutting-edge technologies

Qualifications

• 7+ years of experience in administrative role supporting upper management.
• Superb written and verbal communication skills are essential.

Responsibilities

• Manage scheduling and logistics for c-suite executives.
• Coordinate travel arrangements and maintain confidentiality.

Skills

Administrative Support

Communication Skills

Time Management

Microsoft Office

Confidentiality

Tools

Microsoft Office

Office Productivity Tools

Job description

Sr. Executive Assistant

Location: Philadelphia, Pennsylvania

Job Type: Full-Time, Onsite

About Us: Datavault AI Inc. (formerly WiSA Technologies) is a leading innovator in immersive multichannel wireless audio, dedicated to providing cutting-edge solutions and exceptional customer support. The company has organized its operations into two main divisions: Data Science and Acoustic Science. The Data Science division provides HPC software applications and Web 3.0 data management licenses for various industries including biotech, energy, education, fintech, real estate, and healthcare. The Acoustic Science division licenses spatial and multichannel HD sound transmission technologies, including ADIO, WiSA, and Sumerian brands, serving industries such as sports & entertainment, events & venues, automotive, and finance.

Job Description: As Sr. Executive Assistant you will be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. You will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidence related to high-level systems and operations.

Key Responsibilities:

• Manage professional and personal scheduling for c-suite, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications and plan events, both internally and offsite.

Qualifications:

• 7+ years of experience in administrative role reporting directly to upper management.
• Superb written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Flexible team players willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Ability to keep company confidence.
• Experience overseeing budgets and expenses.
• Experience developing internal processes and filing systems.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and innovative work environment.
• The chance to work with cutting-edge technologies and make a significant impact.