Senior Executive Assistant

Mary Dickson; Newark (DE); On-site; USD 55,000 - 75,000; Full time

Job summary

Mary Dickson is seeking an Executive Assistant to provide comprehensive support to the president, including calendar management, travel planning, document preparation, and efficient communication coordination. The role requires strong organizational skills and bilingual abilities (Spanish/Portuguese) to serve diverse clients and team members.

The successful candidate will handle confidential information, arrange travel, prepare reports, and maintain filing systems, contributing to smooth daily

Qualifications

• Excellent computer literacy with Microsoft Office applications (Word, Excel, Outlook) and familiarity with productivity software.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Exceptional communication skills, including phone etiquette and client communication experience.
• Bilingual abilities (Spanish or Portuguese) are essential to effectively serve diverse clients and team members.
• Demonstrated ability to manage calendars meticulously and prioritize tasks effectively.
• Technical proficiency in data entry, proofreading, filing systems, and general office procedures.
• Previous experience as a personal assistant or executive assistant is highly recommended.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments to optimize time for the president
• Prepare, proofread, and organize documents, reports, and correspondence using Microsoft Office Suite including Word, Excel spreadsheets, and other productivity software
• Maintain accurate filing systems both electronically and physically, ensuring quick retrieval of information when needed
• Facilitate data entry tasks with high accuracy, supporting various administrative and operational projects
• Provide exceptional customer service by addressing client inquiries promptly and professionally via phone or emai
• Personal assistant responsibilities including travel arrangements, calendar management, and task prioritization for the president

Skills

Calendar management

Microsoft Office

Multitasking

Communication skills

Bilingual Spanish/Portuguese

Data entry

Tools

Word

Excel

Outlook

Job description

Job Description We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to our president. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to help drive efficiency across the organization. This paid position offers an exciting opportunity to be at the heart of our operations, supporting the President and contributing to our overall success.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments to optimize time for the president
• Prepare, proofread, and organize documents, reports, and correspondence using Microsoft Office Suite including Word, Excel spreadsheets, and other productivity software
• Maintain accurate filing systems both electronically and physically, ensuring quick retrieval of information when needed
• Facilitate data entry tasks with high accuracy, supporting various administrative and operational projects
• Provide exceptional customer service by addressing client inquiries promptly and professionally via phone or emai
• Personal assistant responsibilities including travel arrangements, calendar management, and task prioritization for the president

Requirements

• Excellent computer literacy with proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with productivity software
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional communication skills, including phone etiquette and client communication experience
• Bilingual abilities (Spanish or Portuguese)are essential to effectively serve diverse clients and team members
• Demonstrated ability to manage calendars meticulously and prioritize tasks effectively
• Technical proficiency in data entry, proofreading, filing systems, and general office procedures
• Previous experience as a personal assistant or executive assistant is highly recommended