Senior Executive Assistant

Vaco Recruiter Services; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Vaco Recruiter Services is seeking an Executive Support professional based in New York. The role involves providing comprehensive administrative support to the President & CEO, ensuring efficient communication and management of schedules. A successful candidate will demonstrate leadership and reliability in a high-pressure environment.

Responsibilities

• Completes a broad variety of administrative tasks for the President & CEO.
• Plans and coordinates the President & CEO's schedule, providing a gatekeeper role.
• Maintains smooth communication between the President's Office and internal departments.

Job description

Job Responsibilities
Executive Support:
• Completes a broad variety of administrative tasks for the President & CEO and Executive Leadership Team including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging travel plans, itineraries, and agendas; and compiling documents for meetings
• Plans, coordinates, and ensures the President & CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, ensuring appropriate access to the President & CEO's time and office
• Provides a bridge for smooth communication between the President's Office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
• Works closely and effectively with the President & CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a confidant, having a sense for the issues taking place in the environment and keeping the President & CEO updated
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President & CEO, some of which may have organizational impact
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President & CEO's ability to effectively lead the organization
• Handles matters expeditiously, proactively, and follows-through on assignments to successful completion, often with deadline pressures