Account coordinator / senior executive assistant

Creative Circle; Minnetonka (MN); Remote; USD 60,000 - 80,000; Full time

Job summary

A leading healthcare client is seeking an Account Coordinator/Senior Executive Assistant for a remote 3-month contract. You will provide essential project-based support to two senior leaders, ensuring efficient operations and effective communication. Ideal candidates will have experience in administrative roles and be detail-oriented, proficient in Microsoft Office, and able to handle confidential information.

Benefits

Minimum Essential Coverage (MEC) medical plan

Dental/vision/term life package

Discount prescription program

401(k) plan

Paid holiday eligibility

Qualifications

• Proven experience as an Executive Administrative Assistant, Project Coordinator, Account Coordinator, or similar role.
• Experience in a large matrixed organization is a plus.

Responsibilities

• Coordinate and manage executive calendars.
• Organize and book travel plans.
• Assist in planning and executing special projects.
• Prepare meeting agendas and documents.

Skills

Attention to Detail

Problem Solving

Communication

Microsoft Office

Job description

Our healthcare client is looking for an Account Coordinator / Senior Executive Assistant for a 3-month contract. This role is: - Fully Remote - 40 hours/week - Through 8/15/25 with potential of extension In this role, you will provide project-based support, ensure efficient operations and effective communications for two senior leaders on the team. Your role includes: - Calendar management: coordinate and manage executive calendars, including scheduling meetings, appointments, and events. Ensure there are no conflicts and prioritize urgent matters. - Organize and book travel plans, including flights, accommodations, transportation, and itineraries for the two senior leaders. - Project management: assist in planning, coordinating and executing special projects. - Event support: provide administrative support during executive meetings, conferences and events. Coordinate logistics and ensure everything runs smoothly. - Prepare meeting agendas, compile necessary documents, and take notes during meetings. - Draft, edit and proofread emails, reports and presentations. Ensure all communications are professional and accurate. - Handle sensitive information with discretion. The ideal candidate: - Proven experience as an Executive Administrative Assistant, Project Coordinator, Account Coordinator, or similar role - Proficient in Microsoft Office - Experience working in a large matrixed organization is a plus. Able to handle confidential information with the utmost discretion. - Detail-oriented, strong problem solving abilities In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. Benefits Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service. Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also: Email your resume in Word to: [e-mail] Please do NOT change the email subject line in any way. You must keep the JobID: : HG4-1852645 -- in the email subject line for your application to be considered.* Hilary Gable - Sr. Recruiter For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States. This job was first posted by Creative Circle on 05/12/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.