Senior Executive Assistant

Northbound Executive Search; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading firm in Alt Asset Management is seeking an Executive Assistant to support an MD and two Senior Associates. The ideal candidate will have extensive administrative experience and a flexible approach to work, including managing complex travel arrangements and supporting a high-travel team.

Qualifications

• Minimum 6 years of administrative support.

Responsibilities

• Manage calendar for MD and Associates.
• Coordinate complex multi-leg trips.
• Prepare and edit presentation materials.

Skills

Microsoft Office Suite

Education

Bachelor’s Degree

Job description

Our client is one of the most respected names in Alt Asset Management with over $200B AUM. This firm is seeking an Executive Assistant to support an MD and two Senior Associates. This firm provides an opportunity to work in a company with a “promote from within” mentality, and opportunity to work with a team-first group. The ideal individual must have at least 6 years of demonstrated history of supporting in an administrative function, have a “no task is too small” mentality, and be flexible to work outside of normal hours to accommodate a team with high travel volume.

Job Responsibilities:

• Heavy management of calendar for MD and Associates
• Coordinate dinner reservations, car services and clients meetings for all travel. Ability to coordinate complex multi-leg trips and be available to troubleshoot off hours
• Manage phone lines of Associates and direct calls as needed
• Coordinate all meetings, appointments, and conference calls
• Help prepare and edit presentation materials
• Manage conference rooms, including occasional breakdown and set up of rooms
• Review and edit expense reports, work closely with other departments to ensure timely reimbursements
• Occasionally provide research support
• Assist with ad hoc projects as needed

Job Requirements:

• Bachelor’s Degree required
• Minimum 6 years of administrative support
• Well versed in Microsoft Office Suite
• Experience in a corporate environment

Job ID:

8250

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