Senior Executive Assistant

brobstongroup.com - Jobboard; New York (NY); Hybrid; USD 80,000 - 120,000; Full time

Job summary

brobstongroup.com - Jobboard is seeking a Senior Executive Assistant to support the Head of Global RL Home. This role is pivotal in managing complex global calendars, preparing executive materials, and coordinating travel and expenses.

The ideal candidate will possess significant experience in a global organization and demonstrate exceptional organizational skills. They will work in a hybrid environment, ensuring efficient coordination across teams while handling confidential information with the utmost discretion.

Qualifications

• Significant experience supporting senior executives in a complex, preferably global, organization.
• Ability to produce polished executive materials.
• Strong ability to manage competing priorities independently.

Responsibilities

• Own complex global calendar management and prioritize time to align with business objectives.
• Prepare, edit, and elevate executive materials, briefs, agendas, and meeting readiness documents.
• Coordinate executive travel, expenses, invoices, and logistics.

Skills

Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, and Word

Exceptional organizational skills

Strong business acumen

High emotional intelligence

Job description

Summary

The Senior Executive Assistant to the Head of Global RL Home is a high-trust strategic partner who enables leadership effectiveness across a fast-paced, globally distributed organization. The role manages complex global calendars, prepares and elevates executive-level materials, coordinates travel and expenses, and drives operational improvements and special projects. The assistant operates with discretion, independent judgment, and serves as an informal leader within the business support team.

Responsibilities

• Own complex global calendar management and prioritize time to align with business objectives.
• Prepare, edit, and elevate executive materials, briefs, agendas, and meeting readiness documents.
• Coordinate executive travel, expenses, invoices, and logistics for the Home leadership team.
• Establish systems to track milestones, deliverables, communications, and follow ups across teams.
• Lead and support special projects requiring cross-functional coordination and independent judgment.
• Provide backup support, mentorship, and coordination for other Executive Assistants and onboarding activities.

Requirements

• Significant experience supporting senior executives in a complex, preferably global, organization.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Excel, and Word with ability to produce polished executive materials.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities independently.
• Strong business acumen, sound judgment, discretion, and high emotional intelligence when handling confidential information.
• Ability to work across time zones in a hybrid environment and coordinate cross-functional stakeholders.