Senior Executive Assistant

VySystems; New York (NY); On-site; USD 80,000 - 100,000; Part time

Job summary

A dynamic corporate entity is seeking a mid-senior level Talent Acquisition Manager to oversee North America operations. The ideal candidate will have over 8 years of experience in an administrative role, particularly those reporting to upper management. Responsibilities include managing the CEO's schedule, travel logistics, and providing comprehensive administrative support. Applicants must be proficient in communication and time-management skills, capable of handling multiple tasks while maintaining confidentiality. This role is contract-based, based in New York.

Qualifications

• 8 or more years of experience in an administrative role reporting directly to upper management.
• Ability to maintain confidentiality of information related to the company and its employees.

Responsibilities

• Manage professional and personal scheduling for CEO.
• Coordinate complex scheduling and calendar management.
• Manage senior executives’ travel logistics and activities.
• Provide administrative and office support.
• Organize team communications and plan events.

Skills

Excellent written and verbal communication skills

Strong time-management skills

Proficiency with office productivity tools

Flexible team player

Job description

Talent Acquisition Manager - North America Operations

Seniority level: Mid‑Senior level

Employment type: Contract

Job function: Accounting/Auditing

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off‑site

Qualifications

• 8 or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time‑management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees