Senior Executive Assistant

Lensa; New York (NY); On-site; USD 109,000 - 120,000; Full time

Job summary

A leading company in IT services based in New York City is looking for a Senior Executive Assistant. This role involves supporting senior executives with complex scheduling, confidential communications, and event coordination. The ideal candidate should have a minimum of 7 years of executive assistant experience, be detail-oriented, and proficient in Microsoft Office tools.

Benefits

Great benefits

Wellness program offerings

Company retreats

Qualifications

• Minimum of 7 years of experience in a high-level executive assistant role.
• Proven track record of managing complex executive calendars and coordinating international travel.
• Willingness to do any task, no matter how small.

Responsibilities

• Manage the complex scheduling needs of multiple senior executives.
• Handle sensitive information and communications with confidentiality.
• Arrange travel plans and itineraries, adapting to dynamic priorities.

Skills

Clear communication

Detail-oriented

Initiative and motivation

Balances stakeholders

Good judgment

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Justworks, is seeking professionals in New York, NY. Apply via Lensa today!

Senior Executive Assistant

New York, New York

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Who We Are

At Justworks, you’ll enjoy a welcoming and casual environment, great benefits, wellness program offerings, company retreats, and the ability to interact with and learn from leaders in the startup community. We work hard and care about our most prized asset - our people.

We’re helping businesses get off the ground by enabling them to focus on running their business. We solve HR issues. We’re data-driven and never stop iterating. If you’d like to work in a supportive, entrepreneurial environment, are interested in building something meaningful and having fun while doing it, we’d love to hear from you.

We're united by shared goals and shared motivations at Justworks. These are best summed up in our company values, which are reflected in our product and in our team.

Our Values (https://www.justworks.com/careers#values)

If this sounds like you, you’ll fit right in.

Who You Are

Are you proactive, detail-oriented, and able to anticipate the needs of senior leadership before they arise? Do you possess a strong professional presence and the confidence to interact with high-level executives both internally and externally? As a Senior Executive Assistant, you will be a cornerstone of administrative support, balancing tact with efficiency, and maintaining a friendly and approachable demeanor across all levels of the organization.

Your Success Profile What You Will Work On

• Manage and prioritize the complex scheduling needs of multiple senior executives, ensuring seamless coordination both internally and externally.
• Handle sensitive information and communications with the utmost confidentiality and professionalism.
• Facilitate the flow and execution of daily meetings and assist in the coordination of team and company-wide events.
• Oversee the preparation and distribution of meeting materials, and ensure that executives are well-prepared and on schedule.
• Arrange detailed travel plans, itineraries, and agendas, adapting to dynamic priorities and schedules.
• Support and collaborate with other administrative staff, contributing to a cohesive team environment.
• Undertake ad hoc projects and tasks as required, demonstrating flexibility and a can-do attitude.
• Perform other related duties as assigned
  
  

How You Will Do Your Work

Skills

As a Senior Executive Assistant, how results are achieved is paramount for your success and ultimately result in our success as an organization. In this role, your foundational knowledge, skills, abilities and personal attributes are anchored in the following competencies:

• Clear communication - the ability to articulate thoughts and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding.
• Detail-oriented - exercises extreme attention to detail; is thorough, accurate, organized, and productive and seeks to understand both the cause and effect of a situation.
• Initiative and motivation - identifying what needs to be done and doing it before being asked or before the situation requires it.
• Balances stakeholders - understands internal and external stakeholder requirements, expectations, and needs and acts fairly despite conflicting demands of stakeholders.
• Good judgment - the exercise of critical thinking, analyzing and assessing problems and implications, identifying patterns, making connections of underlying issues, understanding risks and developing mitigation strategies, and taking ownership of the outcome.
  
  

In addition, all Justworkers focus on aligning their behaviors to our core values known as COGIS. It stands for:

• Camaraderie - Day to day you can be seen working together toward a higher purpose. You like to have fun. You’re an active listener, treat people respectfully, and have a strong desire to know and help others.
• Openness - Your default is to be open. You're willing to share information, understand other perspectives, and consider new possibilities. You’re curious, ask open questions, and are receptive to thoughts and feedback from others.
• Grit - You demonstrate grit by having the courage to commit and persevere. You’re committed earnest, and dive in to get the job done well with a positive attitude.
• Integrity - Simply put, do what you say and say what you'll do. You’re honest and forthright, have a strong moral compass, and strive to match your words with your actions while leading by example.
• Simplicity - Be like Einstein: “Everything should be made as simple as possible, but no simpler.”
  
  

Qualifications

• Minimum of 7 years of experience in a high-level executive assistant role within a corporate environment.
• Proficient in using office productivity tools such as Microsoft Word, Excel, and PowerPoint.
• Excellent organizational, time management, and interpersonal skills.
• Proven track record of managing complex executive calendars and coordinating international travel.
• Willingness to do any task, no matter how small
• Proactive and self-directed
  
  

The base wage range for this position based in our New York City Office is targeted at $109,000.00 - $119,900.00 per year.

Actual compensation is based on multiple factors that are unique to each candidate, including and not limited to skill set, level of relevant experience, and specific work location. Salary ranges for positions based in other locations may differ based on the cost of labor in that location.

For more information about Justworks’ Total Reward Philosophy, including all of the perks and benefits we are proud to offer our team members, please visit Total Rewards @ Justworks (https://www.justworks.com/careers#total-reward-philosophy) .

Diversity At Justworks

Justworks is committed to maintaining a workplace where diversity of identity, culture, and life experience is the norm and is celebrated authentically and respected consistently. Diversity in our work, our people, and our product drives creativity and innovation, entrepreneurial leadership and integrity, competitiveness, and collaboration throughout our business and in the market. We depend on our differences to make our team stronger, our workplace more dynamic, and our product accessible to all of our customers.

We’re proud to be an equal opportunity employer open to all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital or familial status, disability, pregnancy, gender identity or expression, veteran status, genetic information, or any other legally protected status. Justworks is fully dedicated to providing necessary support to candidates with disabilities who may require reasonable accommodations. We also provide reasonable accommodations to employees based on their sincerely held religious beliefs, as well as for other covered reasons consistent with applicable federal, state, and local laws. If you're in need of a reasonable accommodation, please reach out to us at [e-mail]. Your comfort and success matter to us, and we're here to ensure an inclusive experience.

Our DEIB Report and Our DEI Commitment (https://justworks.com/blog/black-lives-matter-90-days-later)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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