Senior Executive Assistant

J. Katz & Partners, Inc; New York (NY); On-site; USD 110,000 - 120,000; Full time

Job summary

A leading global investment firm in New York City is hiring a Senior Executive Assistant to support high-level leadership across multiple time zones. This full-time, on-site opportunity requires expert calendar management and travel coordination skills, aiming to contribute to a high-performing collaborative team.

Benefits

Annual Bonus

Qualifications

• 5+ years supporting C-level or Partner-level executives.
• Strong communicator with a proactive, solutions-oriented mindset.
• Exceptionally organized and able to juggle competing priorities.

Responsibilities

• Manage complex calendars and coordinate meetings across time zones.
• Arrange domestic and international travel, including passports and visas.
• Prepare virtual meeting logistics, ensuring seamless links for participants.

Skills

Expert calendar management

Travel coordination

Cross-functional communication

Organization

Problem-solving

Tools

Microsoft Office Suite

Concur

Job description

3 hours ago Be among the first 25 applicants

J. Katz & Partners, Inc provided pay range

This range is provided by J. Katz & Partners, Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$110,000.00/yr - $120,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from J. Katz & Partners, Inc

Senior Executive Assistant – NYC | On-Site | Global Investment Firm

Are you a polished, detail-oriented Executive Assistant who thrives in a fast-moving environment? A globally recognized investment firm in Midtown Manhattan is hiring a Senior EA to support high-level leadership across multiple time zones and business lines.

This role requires expert calendar management, travel coordination, and cross-functional communication, all while staying three steps ahead of dynamic priorities. You'll be part of a high-performing, collaborative team in a culture that values excellence, accountability, and growth.

What You’ll Do:

• Manage complex calendars and coordinate meetings across time zones
• Prepare virtual meeting logistics (Zoom, Teams), ensuring seamless links for multiple participants
• Arrange domestic and international travel, including passports and visas
• Submit and track expense reports using Concur
• Liaise with internal departments and front-of-house teams to welcome guests and reserve rooms
• Prepare and distribute client-facing materials and presentations
• Maintain a strong command of the Microsoft Office Suite

What We’re Looking For:

• 5+ years supporting C-level or Partner-level executives
• Strong communicator with a proactive, solutions-oriented mindset
• Exceptionally organized and able to juggle competing priorities
• Grace under pressure, high integrity, and a "low ego / high output" style
• Professionalism, positivity, and discretion are a must
• Comfortable working on-site with flexibility to adapt as needs shift

This is a full-time, on-site opportunity based in NYC. It’s ideal for someone energized by delivering excellence and contributing meaningfully to a high-trust, team-first culture.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals, Executive Offices, and Financial Services

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