Senior Executive Assistant

NewsLink Group; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in the airport concessions industry is seeking a Sr. Executive Administrative Assistant to support the SVP of Operations. The role demands high-level administrative support, strong organizational skills, and the ability to thrive in a fast-paced environment. Candidates should have experience managing multiple priorities and possess exceptional communication skills.

Benefits

Medical insurance

Vision insurance

Qualifications

• 3–5 years of experience as an Executive Assistant supporting senior leadership.
• Proven ability to manage calendars, logistics, and competing priorities.

Responsibilities

• Manage complex calendars and assist with expense tracking.
• Arrange travel logistics, including flights and accommodations.
• Prepare reports and presentations to support meetings.

Skills

Communication

Organizational Excellence

Problem Solving

Tools

Microsoft Office Suite

Job description

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Direct message the job poster from NewsLink Group

Disclaimer: This position is directly managed by our internal team and we are not working with external recruiting agencies. Submissions from external agencies will not be considered.

ABOUT US

Our management and operating team has over 65 years of continuous experience in the airport concessions industry, dating back to 1959. This experience spans a wide range of concessions, from travel convenience and gift stores to specialty retail and bookstore concepts. Regardless of the concept, our driving principle is to be the absolute best at what we do. Each of our principals and executives dedicates the time necessary to provide expert, top-level attention to every store operation, and we believe this commitment makes a difference.

Operating in five U.S. airports, NewsLink has a dedicated team of more than 50 employees working across our travel convenience stores, retail stores, restaurants, cafés, warehouse and distribution center, and corporate offices.

ROLE OVERVIEW

We are seeking an Sr. Executive Administrative Assistant to support the Senior Vice President (SVP) of Operations and Development. This role provides high-level administrative and logistical support, enabling the SVP and their team to focus on strategic priorities. The ideal candidate is proactive, highly organized, and thrives in a fast-paced, collaborative environment. They must anticipate needs and support operational efficiency at the executive level.

This role requires exceptional attention to detail, the ability to manage multiple priorities independently, and strong communication skills. Spanish language proficiency is preferred, and the ability to obtain a security clearance is required.

KEY RESPONSIBILITIES:

• Manage complex calendars and assist with expense tracking and reimbursement processing as needed.
• Arrange travel logistics, including flights, accommodations, and ground transportation
• Anticipate and resolve logistical issues on behalf of the SVP.
• Monitor and respond to emails and meeting invitations.
• Prepare reports, presentations, and materials to support meetings and high-level decisions.
• Serve as a liaison between the SVP and internal/external stakeholders.
• Coordinate cross-functional projects and strategic initiatives.
• Conduct research and compile information for key priorities.
• Participate in meetings when requested and take accurate, actionable notes.
• Embrace other duties and challenges as they arise, with a positive, enthusiastic mindset—recognizing that every task is an opportunity to learn and grow.

QUALIFICATIONS/REQUIREMENTS:

• 3–5 years of experience as an Executive Assistant supporting senior leadership.
• Proven ability to manage calendars, logistics, and competing priorities.
• Expert in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong written and verbal communication skills.
• High attention to detail and organizational excellence.
• Self-starter with strong problem-solving and follow-through skills.
• Willingness to provide ad-hoc support outside standard business hours.
• High level of discretion and emotional intelligence.
• Ability to obtain a security clearance.
• Physical ability to perform a combination of frequent sitting, standing, walking, climbing, crouching, bending, pushing, or pulling, as required by the role.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Writing/Editing, and General Business

• Industries

  Retail, Consumer Services, and Hospitality

Referrals increase your chances of interviewing at NewsLink Group by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

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