Senior Executive Assistant - Autoimmunity Institute - Jefferson - Full Time

Highmark Health; Jefferson Township (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading health network is seeking an administrative professional to support senior executives. The role involves managing schedules, preparing documents, and maintaining filing systems. Ideal candidates will have extensive experience and proficiency in Microsoft Office, along with strong communication skills.

Qualifications

• 5-7 years of relevant experience.
• Additional job-related training.

Responsibilities

• Manage calendars, arrange meetings, and prioritize tasks.
• Create and edit correspondence and prepare documents.
• Establish and maintain a filing system for confidential files.

Skills

Proficiency in Microsoft Office

Strong grammar/spelling skills

Good judgment

Decision-making abilities

Education

High school diploma or equivalent

Associate’s Degree

Job description

Company :

Allegheny Health Network

Job Description :

GENERAL OVERVIEW:

Provides administrative and secretarial support to Senior Executives, performing a wide range of administrative duties, managing multiple assignments simultaneously, and developing tracking systems. Facilitates effective working relationships with management throughout the Health Network and with external contacts.

ESSENTIAL RESPONSIBILITIES:

1. Manage calendars, including arranging meetings, appointments, and travel. Prioritize and exercise judgment in handling schedule conflicts and changing demands. Coordinate and schedule meetings to optimize management resources.
2. Create, type, and edit correspondence; prepare documents; compile materials for presentations; prepare presentation and communication packages. Ensure timely completion of meeting materials. Engage with internal and external contacts, including high-level management and physicians. (20%)
3. Read, prioritize, and respond to all incoming mail; assign work, route, and initiate informational requests.
4. Respond to informational requests related to policies, procedures, regulations, report preparation, and research. Support special projects by preparing data, reports, and analysis. Compose correspondence, memos, and reports, including patient and employee service communications. Take dictation or transcribe from handwritten or recorded material. Proofread and format various materials.
5. Establish and maintain a filing system for correspondence, reports, confidential files, and departmental expenses.
6. Assist with department budget preparation, tracking, and management. Coordinate workflows, schedules, projects, and committee decisions to ensure completeness and timeliness. Prepare paperwork such as contract forms, requisitions, and payment vouchers, and follow up on payments and reimbursements.
7. Perform other duties as assigned.

QUALIFICATIONS:

Minimum

• High school diploma or equivalent, with additional job-related training.
• 5-7 years of relevant experience.
• Proficiency in Microsoft Office, Excel, PowerPoint, and strong grammar/spelling skills.
• Good judgment and decision-making abilities.

Preferred

• Associate’s Degree.

Disclaimer: This job description outlines the general nature and essential duties of the role but may not include all responsibilities and qualifications. Employees must adhere to ethical, legal, and behavioral standards as per company policies, including confidentiality and data security requirements under HIPAA and other regulations. The company is committed to accessibility and non-discrimination policies.