Senior Executive Assistant

Cubby Beds; Denver (CO); On-site; USD 79,000 - 100,000; Full time

Benefits offered by this job

Unlimited PTO & Sick/Wellness Hours

Stock Options - Equity Ownership

Health, Dental, and Vision Insurance

401k with a company match

Paid parking

Annual staff retreat

Office equipment stipend

Job summary

A growth-focused startup in Denver is seeking a Senior Executive Assistant to support the C-Suite. The role involves managing priorities, coordinating projects, and ensuring smooth operations. The ideal candidate has 3+ years of experience in a fast-paced environment, exceptional organizational skills, and is tech-savvy. Benefits include competitive compensation, stock options, health insurance, and a hybrid work model. This position offers the chance to play a pivotal role in a mission-driven company impacting lives.

Qualifications

• 3+ years supporting a senior executive in a high-growth startup environment.
• Experience with multitasking and managing competing priorities.
• Proactive and resourceful in problem-solving.

Responsibilities

• Act as a trusted advisor to the C-Suite, managing their time and priorities.
• Coordinate special projects across functional teams.
• Draft and polish communications for the C-Suite.

Skills

Problem-solving

Project management

Communication skills

Organizational skills

Tech-savvy

Emotional intelligence

Tools

Google Workspace

Slack

ClickUp

Job description

We’re Cubby Beds 👋

A fast-growing and high-impact startup that makes smart beds for people with cognitive conditions like Epilepsy, Cerebral Palsy, Dementia and Autism. Our mission is to improve the lives of special needs kids and their families through our innovative products and go to market strategies. Since launch, we have changed the lives of thousands of families, been insurance covered in all 50 states, achieved profitability, and are building a growing team in our Denver HQ.

The next stage of the business is all about scaling our team, product, systems, and customer journey to help thousands more families get the safe sleep they deserve.

This is where you come in

We’re hiring a Senior Executive Assistant to serve as the C‑Suite’s strategic and administrative right hand. This is part operations lead, part chief‑of‑staff, and part air traffic controller. You’ll anticipate needs, manage competing priorities, and keep the COO and CEO moving at speed. This role exists to ensure our Visionary Leader (CEO) and Business Operations Leader COO remain focused on high‑leverage activities — strategic growth, product innovation, and organizational health — while ensuring the “operating system” of their daily professional lives runs with complete reliability.

You’ll be the COO and CEO’s force multiplier - running a tight operating system, keeping priorities on track, and making sure nothing slips through the cracks. Alongside that, you’ll jump in on select projects, help coordinate across teams, and keep momentum on the C‑Suite’s top strategic initiatives.

Note: This role is required to work in our Denver office 3 days per week.

Here’s what you’ll be doing

• Strategic Partner to the C‑Suite
  • Act as a trusted advisor, proactively managing and protecting the C‑Suite’s time and energy.
  • Keep the C‑Suite aligned with strategic priorities and ensure follow‑through on key initiatives.
  • Drive and quarterback special projects, coordinating cross‑functional teams.
  • Act as a sounding board and thought partner for decisions, priorities, and communications.
• Executive Operations
  • Support the C‑Suite and executive team operations by managing meetings, KPI reports, preparing for board meetings, and project management.
  • Track tasks, projects and deadlines via ClickUp.
  • Assist with vendor management – communications, contract management, deadline adherence, etc.
• Calendar, Travel, and Events Management
  • Own and optimize the C‑Suite’s calendar, coordinating meetings, travel, and events.
  • Help plan and facilitate events such as board dinners, offsites, and recruiting initiatives.
  • Manage planning, expenses, communications, and day‑to‑day logistics.
  • Coordinate executive calendars as needed for meetings.
• Communications
  • Draft, edit, and polish C‑Suite communications, decks, and briefing docs to be clear, compelling, and on‑brand.
  • Manage C‑Suite tasks, email and LinkedIn – triaging and prioritizing to reduce noise.
  • Prepare agendas and pre‑read materials for meetings.
• Cross‑Functional Collaboration
  • Build strong relationships across the leadership team and the broader company.

Assist with company and people operations administrative tasks as needed to keep the business running smoothly.

Here’s what we’re looking for

• You will have at least
  • 3+ years supporting a senior executive, ideally in a high‑growth or founder‑led company.
  • Thrives in the pace – and occasional chaos – of scaling a startup; proactive and resourceful in solving problems.
  • Exceptional organization, attention to detail, and ability to manage multiple priorities.
  • Strong project management skills; able to own and prioritize both your portfolio and the C‑Suite’s.
  • High integrity, sound judgment, and absolute discretion in sensitive matters.
  • AI‑curious and proactive about leveraging AI tools to increase speed, output quality, and efficiency across daily tasks and projects.
• We hope you also have
  • Tech‑savvy and quick to learn; fluent in Google Workspace, Slack, and/or ClickUp.
  • Clear, confident communicator (written & verbal) with a design eye for presentations and materials.
  • Strong relationship‑builder with high emotional intelligence and a collaborative mindset.
  • Experience supporting more than one executive at a time.

To Apply: All applications must be submitted through the Job Openings section of the Cubby Beds Careers site.

Don’t feel like you have all of the qualifications?

The description above indicates our current vision for the role. You could be a viable candidate even if you don't fit everything we’ve described above and may also have important skills we haven’t thought of. If that’s you – even if you’re unsure – we encourage you to apply and help us get to know you!

Benefits & Perks

• Compensation: At Cubby, we reward great performance with clear, motivating compensation. We believe in aligning incentives and sharing wins.
  • Total Comp for this Role: $85,000-$107,000
  • This includes
    • Base Salary: $79,000-$100,000
    • Performance Bonus: Up to 7.5% of your base salary if targets are hit
• Stock Options - Equity Ownership
• Health, Dental, and Vision Insurance
• Unlimited PTO & Sick/Wellness Hours
• 12 paid holidays, a paid Volunteer Day and a Powder Day
• 401k with a company match
• Hybrid Work Model: Monday-Wednesday in the office, optional work from home Thursday-Friday
• Mac, standing desk, and high-end accessories at the office + a work-from-home stipend to purchase equipment needed for home offices
• Paid parking
• Annual staff retreat
• Stocked kitchen and bimonthly team lunches in our beautiful Denver HQ
• Growth opportunities at a start-up with a life-changing mission

If you have the desire to provide crucial executive support in a high-growth org that also changes lives, we want to meet you! Interested? Apply now! 👩🏻💻

Cubby Beds is committed to creating a diverse environment and is proud to be an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Cubby Beds is also committed to compliance with all fair employment practices regarding citizenship and immigration status. For data removal requests from our Applicant Tracking System, please email [e-mail].

This position will remain open until filled.