Senior Executive Assistant

UNC REX Healthcare; Chapel Hill (NC); On-site; USD 80,000 - 100,000; Full time

Job summary

Join a dedicated organization committed to enhancing community health as a primary assistant to executive leaders. In this full-time, onsite role, you will play a vital part in coordinating schedules, managing communications, and providing essential administrative support. Your expertise in managing multiple tasks and calendars will ensure smooth operations in a fast-paced environment. This position offers a unique opportunity to contribute to a mission-driven team while developing your professional skills in a supportive atmosphere. If you thrive in dynamic settings and are passionate about making a difference, this is the perfect opportunity for you.

Qualifications

• 4+ years of high-level administrative experience supporting executives.
• Proven ability to manage multiple calendars and tasks efficiently.

Responsibilities

• Assist C-Suite leaders with administrative support and calendar management.
• Organize meetings, travel logistics, and maintain confidentiality.

Skills

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Time management

Calendar management

Meeting planning

Communication skills

Education

High School diploma or GED

Job description

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Please note, this is a full-time, onsite position.

Summary:

Serves as primary assistant to a Chief Officer, Vice President, or Associate Vice President. Coordinates and anticipates needs related to schedules and activities and provides administrative support to fulfill perceived needs.

The ideal candidate for this role will have experience assisting C-Suite leaders, have extensive experience organizing multiple calendars, be flexible and team oriented.

Responsibilities:

1. Serves as primary assistant to (but not limited to) a combination of Chief Officer, Vice President, and/or Associate Vice President.
2. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; resolves tasks expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
3. Communicates, follows up and acts as a liaison regarding project and report data due to Leadership. Ensures agendas, power point decks and documents for discussion are distributed in advance to meeting attendees.
4. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Screens incoming mail addressed to Executive. Responds to routine correspondence as instructed.
5. Manages calendar commitments for executives. Arranges meetings, conferences and travel logistics for executives.
6. Organizes executive’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Other Information

Other information:
Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
Knowledge/Skills/and Abilities Requirements:
● Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Job Details

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: Director's Office

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$24.73 - $35.56 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.