Senior Executive Assistant

Terrestris LLC; Bethesda (MD); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to support its Chief Information Officer's office at a prestigious government institution. This role is pivotal in ensuring seamless operations by coordinating executive calendars, managing communications, and facilitating meetings. The ideal candidate will possess exceptional organizational skills, a proactive mindset, and a strong command of Microsoft Office and communication tools. Join a forward-thinking organization dedicated to enhancing government efficiency and effectiveness through innovative services and strong client relationships. If you thrive in dynamic environments and have a passion for excellence, this opportunity is for you.

Benefits

Health Benefits

Life Insurance

Disability Benefits

Financial Benefits

Retirement Benefits

Paid Leave

Professional Development

Tuition Assistance

Work-Life Programs

Qualifications

• 5+ years of experience supporting C-level executives.
• Proficiency in Microsoft Office and communication platforms.

Responsibilities

• Coordinate daily calendars for OCIO executives.
• Manage internal communications and schedule presentations.

Skills

Microsoft Office

Communication Skills

Organizational Skills

Proactive Thinking

Education

Bachelor’s Degree

Tools

Zoom

Cloud Systems

ERPs

Job description

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Join to apply for the Senior Executive Assistant role at Terrestris LLC.

Are you looking for a challenge? We are seeking a Senior Executive Assistant to support the Office of the Chief Information Officer (OCIO) at the National Institute of Health (NIH) in Bethesda, MD.

What does Terrestris do? At Terrestris, we leverage technology to improve mission outcomes through enhanced human performance. We build strong client and team relationships through transparency and foster an environment of excellence. We innovate and deliver memorable services, guided by USMC values of honor, courage, and commitment, aiming to deliver value to the American people by making government more efficient and effective.

Role responsibilities:

• Coordinate daily calendars for OCIO executives.
• Plan and facilitate appointments and events.
• Act as the point of contact between leadership and staff or clients.
• Create reports and update databases.
• Arrange travel.
• Screen calls, take messages, and respond to requests.
• Respond promptly to managers’ queries.
• Manage internal communications and schedule presentations.
• Suggest office efficiencies and troubleshoot issues.

Qualifications:

• Bachelor’s degree from an accredited institution.
• 5+ years supporting C-level executives.
• Proficiency in Microsoft Office and communication platforms like Zoom.
• Effective and professional communication skills.
• Strong organizational and proactive thinking skills.
• Familiarity with online calendars, cloud systems, and ERPs.

Benefits: We offer health, life, disability, financial, and retirement benefits, paid leave, professional development, tuition assistance, and work-life programs. Our benefits are available to employees working at least 20 hours per week. We are an Equal Opportunity Employer, considering applicants without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.