Senior Executive Administrative Assistant

AECOM; New York (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company is seeking a Senior Executive Assistant within the Corporate & Firmwide Functions Human Resources team. This role demands a high level of organizational skills and experience managing executive calendars, travel logistics, and various administrative tasks. Ideal candidates will demonstrate strong interpersonal skills and a commitment to delivering high-quality work in a fast-paced environment.

Benefits

Comprehensive health care coverage

Retirement savings plan

Tuition reimbursement

Mental health support

Backup childcare

Qualifications

• Five years of administrative experience for senior-level executives.
• Strong proficiency in Microsoft Office.
• Self-starter with the ability to manage competing priorities.

Responsibilities

• Maintain complex and detailed calendars.
• Manage logistics of meetings and travel.
• Process invoices and T&E expense claims.

Skills

Organizational skills

Interpersonal skills

Communication skills

Discretion

Time management

Education

College degree

Tools

Microsoft Office

Job description

Become an integral part of Corporate & Firmwide Functions Human Resources Executive team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant in Corporate & Firmwide Functions Human Resources, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

**Job responsibilities**

+ Maintain complex and detailed calendars

+ Screen incoming calls and determine the level of priority, while using caution in dispensing information

+ Manage the coordination and logistics of both internal and external meetings

+ Arrange and coordinate complicated domestic and international travel

+ Organize all aspects of internal and external events, including catering and transportation

+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

+ Produce high quality emails and messages to individuals at all levels of the organization

+ Maintain department documents, including current organizational charts and Executive Bio's

+ Handle regular activities without prompting, and advise in advance with issues or delays

+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

**Required qualifications, capabilities, and skills**

+ At least five years of administrative experience for senior-level executive(s)

+ Self-starter, ability to work in a fast-paced environment while managing competing priorities; Advanced ability to organize

+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management

+ Strong interpersonal, written, and oral communication skills

+ Strong proficiency in Microsoft Office

+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

**Preferred qualifications, capabilities, and skills**

+ Experience supporting at the Managing Director, C-Suite level (or equivalent) or above

+ Strong depth of JPMorgan Chase institutional knowledge and proven ability to navigate the firm fluidly

+ College degree is a plus

**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans

**Base Pay/Salary**

New York,NY $41.11 - $57.69 / hour