Senior Executive Administrator, Personal Care

Unilever Brazil; Hoboken (NJ); On-site; USD 58,000 - 88,000; Full time

Job summary

A leading company in the personal care industry is seeking an Administrative Support professional to provide high-level assistance to executives. This role requires great attention to detail, excellent communication skills, and the ability to adapt in a fast-paced environment. Ideal candidates will have a degree and experience managing schedules, meetings, and travel arrangements. Opportunities for personal and professional development are included, contributing to a collaborative work culture.

Benefits

Employee Health & Well Being Benefits

Training and development opportunities

Diversity and inclusion initiatives

Qualifications

• A BS or BA degree or equivalent experience required.
• Proactive, organized, and results-oriented.
• Great attention to detail and leadership in team settings.

Responsibilities

• Manage day-to-day schedules and conflicts for executives.
• Coordinate internal and external meetings and travel itineraries.
• Assist with administrative tasks like food orders and meeting prep.

Skills

Attention to detail

Problem solving

Organizational skills

Relationship management

Communication skills

Education

BS or BA

Tools

MS Word

PowerPoint

Excel

Outlook

Job description

ABOUT UNILEVER

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world.

At Unilever, your career will be a unique journey, grounded in our, collaborative, and flexible working environment. Our organizational ambition centres around creating workplaces that foster equity, diversity, inclusion and belonging across all aspects of our business. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

JOB PURPOSE

Provide the highest level of administrative and organizational support to a set of executives in a fast-paced environment in our Personal Care organization. This position will manage calendar, travel, expense reporting and meeting coordination and prep for the PC NA MMC and US Media teams.

This position requires unwavering commitment to embrace the company’s culture through the alignment of personal behaviors with the company’s values in the ongoing pursuit of the company’s mission.

• Continually identify and develop core individual strengths so that Unilever can both nurture and build on them to achieve the company’s highest aspirations.
• Commit to ongoing personal and professional development by actively participating in training and development offerings and applying learning within the context of planning and executing work.

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

• Manage day to day schedules and conflicts in such a way that the executive can complete their obligations in an organized, efficient way.
• Proactively manage calendars based on business priorities, current projects, and team needs
• Coordinate internal and external meetings including but not limited to leadership team meetings, all company meetings, off-site meetings, agency meetings, one-on-one meetings, etc.
• Manage internal meeting agendas as needed, including pre-reads and notes
• Oversee the detailed coordination and booking of travel and all travel related itineraries
• Effectively interface with employees as well as Senior Executives inside and outside the company
• Manage planning and logistics of townhalls etc
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested
• Assist with donation and product requests in liaising with brands
• Assist with PowerPoint presentations
• Other administrative and project duties as requested

WHAT YOU WILL NEED TO SUCCEED

• BS or BA required, or equivalent years of experience in related field
• Agile, organized, proactive, problem-solver, who shows great attention to detail.
• Results oriented with a can-do mindset
• Adaptable in managing evolving priorities and deadlines in a fast-paced, growing environment
• Demonstrated leadership skills within a process oriented, team environment
• Strong relationship management skills, ability to build a personal network throughout the company
• Excellent oral and written communication skills
• Professional, cordial, courteous
• Proficient in MS Word, PowerPoint, Excel and Outlook

What We Can Offer You

Culture for Growth |Top Notch Employee Health & Well Being Benefits |Every Voice Matters |Global Reach |Unilever: Life | LinkedIn |Strategy | Unilever |Why work for Unilever |Careers at Unilever | Unilever Global Website |Check Out Our Space

Pay: The pay range for this position is $58,200.00 - 87,400.00. Unilever takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs.

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Unilever is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

For more information about your Federal rights, please see Know Your Rights: Workplace Discrimination is Illegal and Pay Transparency Non discrimination Provision.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check and DMV check.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us [e-mail]. Please note: This email is reserved for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses. The Protected Veterans or Individuals with Disabilities AAP narratives are available for inspection by any employee or applicant for employment Monday through Friday during normal business hours at establishment.