Administrative Assistant

Workoo Technologies; San Diego (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A technology company is seeking an experienced Administrative Assistant to support the CEO with client communications and manage complex schedules. The role requires 5+ years of related experience and advanced proficiency in Google tools. Strong writing and communication skills are a must. The ideal candidate will have the ability to prioritize tasks effectively and maintain a high level of professionalism. This position offers flexibility with remote candidates considered.

Qualifications

• 5+ years of related experience in administrative roles.
• Advanced proficiency in Google tools and excellent writing skills.
• Ability to effectively communicate with stakeholders.

Responsibilities

• Support the CEO with client communications and schedule management.
• Provide travel support and manage logistics for the CEO.
• Prepare various documents like spreadsheets, presentations, and meeting summaries.

Skills

Communication skills

Time management

Problem-solving

Professional writing

Tools

Google tools

Job description

The administrative assistant (AA) to the chief executive officer (CEO) provides high-quality administrative support to the CEO. Reporting directly to the CEO, the AA offers support in a one-on-one working relationship and is an active member of an entrepreneurial team. The ideal individual will be able to exercise sound judgment in various situations, with strong written and verbal communication skills, administrative and organizational skills, and a realistic balance among multiple priorities. Candidates located in the Phoenix, Arizona area preferred, but remote candidates will be considered.

You will:

• Be primary in supporting the CEO with client communications.
• Represent the company and the CEO with quality presence and relationships with stakeholders.
• Provide excellent communication and time management skills with a proven ability to meet deadlines.
• Manage sensitive client and employee matters with a high level of discretion, confidentiality, and sound judgment.
• Be responsive to emails, texts, and phone calls
• Sustain a daily calendar of meetings and events and organize complex schedules, resolving any scheduling issues
• Provide travel support, including logistics and coordination with clients for the CEOs travel.
• Help prepare Google spreadsheets, presentations, agendas, travel itineraries, meeting summary reports, and other documents supporting the organizations objectives.
• Perform reference checks and write references for clients.
• Be able to function well in a high-paced environment.
• Support the CEOs time by reading, researching, collecting, and analyzing information as needed.
• Perform additional duties as assigned

Required qualifications:

• 5+ years of related experience
• Advanced proficiency in Google tools
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings
• Excellent writing skills

Preferred qualifications:

• Team Player - Team-oriented experience and approach.
• Proactive Client Management - Proactively and positively present an engaging mood with clients.
• Communication - Ensure communication content is relevant and high-quality and interact with individuals at all levels in a confident, professional manner.
• Pragmatic Wisdom - Use common sense to problem solve.
• Business Sense - Strong business sense, can decipher priorities and make judgment calls when needed.
• Commitment to Excellence - Consistently perform duties at the highest level possible.
• Service focus - Dedicated to meeting the expectations of the CEO and team members by maintaining effective relationships with interested parties.
• Out of the Box Thinker - Can think outside of the box with a sense of urgency.