Executive Administrative Specialist - DoD & SES Support

ITMS, Inc.; Washington (District of Columbia); On-site; USD 80,000 - 84,000; Full time

Job summary

ITMS, Inc. is seeking an Administrative Specialist to support a high-level DCBL (DCBL) program within Naval facilities. The role focuses on executive support, calendar management, document preparation, and coordination of travel and meetings for SES leadership and staff.

The position requires U.S. citizenship, a minimum of five years in an office setting, and strong proficiency with Microsoft Office and internal databases. The role is based in Washington, DC, with full-time hours.

Qualifications

• U.S. citizenship required.
• High School diploma or equivalent; college degree preferred.
• Minimum five years of office experience.
• Proficient with office automation software (Microsoft Office 2007+).
• Fluent in reading, writing, and speaking English.

Responsibilities

• Executive Support – screen and respond to calls from SES and DoD leadership; manage calendar; prepare briefing documents; arrange transportation.
• Manage the tasker system packages and follow up on due dates; send reminders to leaders and supervisors.
• Handle office supplies and equipment requests; ensure printer issues are resolved per CIO instructions.
• Prepare routine letters and memos; type and proofread documents; maintain correspondence files.
• Input data into MIS systems (Word, Excel, PowerPoint); maintain logs, calendars, and contact lists.
• Assist with new employee onboarding/offboarding; maintain calendars and conference materials; ensure proper clearance and PII handling.
• Coordinate travel needs; input travel orders; ensure vouchers and reimbursements are processed timely.

Job description

ITMS, Inc. is seeking an Administrative Specialist to support a high-level DCBL (DCBL) program within Naval facilities. The role focuses on executive support, calendar management, document preparation, and coordination of travel and meetings for SES leadership and staff.

The position requires U.S. citizenship, a minimum of five years in an office setting, and strong proficiency with Microsoft Office and internal databases. The role is based in Washington, DC, with full-time hours.