Senior Executive Admin & Projects Liaison

Jobs for Humanity; Texas; On-site; USD 42,000 - 60,000; Full time

Job summary

Jobs for Humanity is seeking a proactive, service-oriented administrative professional to support a growing workforce of engineers and technicians. This role emphasizes meticulous organization, independent work, and effective communication to maintain calm in a fast-paced environment.

You will handle calendars, travel logistics, correspondence, document management, stakeholder liaison, employee engagement, reporting, and potential mentorship of junior staff.

Qualifications

• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy.
• Discretion and the ability to handle confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software.
• Excellent interpersonal and communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Ability to leverage AI tools to increase efficiency and accuracy.
• Experience in an administrative environment is preferred, with a bachelor's degree often preferred but not mandatory.

Responsibilities

• Calendar and meeting management: Schedule meetings, manage complex calendars and logistics.
• Travel and expense management: Arrange domestic and international travel and process expense reports.
• Communication and correspondence: Screen emails and draft/memo/proofread memos, reports and presentations.
• Information and document management: Organise confidential files, records and databases.
• Support and liaison: Serve as a point of contact between executives, staff and stakeholders; assist with project planning.
• Employee engagement: Plan and execute employee engagement activities.
• Reporting and finance: Assist in preparing reports and track expenditures or budgets.
• Mentorship: May mentor junior administrative staff.

Skills

Organizational skills

Time management

Attention to detail

Discretion and confidentiality

Interpersonal communication

Multitasking in fast-paced environment

AI tool usage

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Jobs for Humanity is seeking a proactive, service-oriented administrative professional to support a growing workforce of engineers and technicians. This role emphasizes meticulous organization, independent work, and effective communication to maintain calm in a fast-paced environment.

You will handle calendars, travel logistics, correspondence, document management, stakeholder liaison, employee engagement, reporting, and potential mentorship of junior staff.