Senior Executive Admin & Events Coordinator

Spectraforce Technologies; Seattle (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

Spectral staffing division is seeking a Sr Administrative Assistant at Spectraforce Technologies in Seattle to provide high-level administrative support to executives onsite. The role focuses on calendars, travel, meetings, and event coordination in a fast-paced environment.

The ideal candidate will have 7+ years of experience, strong MS Office 365 skills, and a proven ability to manage multiple priorities with discretion and professionalism.

Qualifications

• 7+ years of progressive administrative experience.
• Experience managing calendars and email on MS Outlook (7+ years).
• Project or event management experience.
• Fast-paced environment experience.

Responsibilities

• Provide proactive administrative support to executives, managing calendars, priorities and logistics.
• Coordinate meetings, room setup, audiovisual support, hospitality and notes as needed.
• Manage domestic and international executive travel in line with company policies.
• Lead onsite event planning and logistics including venue selection and supplies.
• Process and manage executive expense reports accurately and timely.

Skills

Calendar management

Travel coordination

Meeting planning

Expense reporting

Executive support

Communication

Organization

Problem solving

Time management

Customer service

Attention to detail

Confidentiality

Education

High school degree

Tools

MS Outlook

Microsoft Office 365

Job description

Spectral staffing division is seeking a Sr Administrative Assistant at Spectraforce Technologies in Seattle to provide high-level administrative support to executives onsite. The role focuses on calendars, travel, meetings, and event coordination in a fast-paced environment.

The ideal candidate will have 7+ years of experience, strong MS Office 365 skills, and a proven ability to manage multiple priorities with discretion and professionalism.