Senior Executive Admin & Board Affairs Specialist

Ann Arbor Area Transportation Authority (TheRide); Ann Arbor (MI); On-site; USD 37,000 - 52,000; Full time

Job summary

The Executive Administrative Assistant at Ann Arbor Area Transportation Authority (TheRide) provides executive-level support to the DCEO, Finance and Administration, helping ensure timely, confidential operations and compliant communications.

You will manage the DCEO's calendar, coordinate meetings with the Board and external partners, prepare materials, transcribe minutes, and handle travel and expense records.

Qualifications

• Provide executive-level administrative support to the Deputy CEO, Finance and Administration.
• Manage the DCEO's schedule, travel, and expense records.
• Prepare meeting materials and ensure accurate minutes and follow-up actions.
• Coordinate communications with Board members, officials, and external stakeholders.

Responsibilities

• Provide executive-level administrative assistance to the Deputy CEO, Finance and Administration.
• Manage the DCEO's schedule and travel arrangements as needed.
• Screen incoming correspondence and draft responses for CEO approvals.
• Record, transcribe, and distribute meeting minutes; maintain meeting materials and records.

Skills

Executive support

Calendar management

Meeting coordination

Minute taking

Travel arrangements

Drafting responses

Email/phone screening

Office administration

Job description

The Executive Administrative Assistant at Ann Arbor Area Transportation Authority (TheRide) provides executive-level support to the DCEO, Finance and Administration, helping ensure timely, confidential operations and compliant communications.

You will manage the DCEO's calendar, coordinate meetings with the Board and external partners, prepare materials, transcribe minutes, and handle travel and expense records.