Senior Exec. Assistant & Scheduler (10177)

Water Resources Office; Helena (MT); Hybrid; USD 33.062 - 45.460; Vollzeit

Zusammenfassung

The Montana Department of Public Health and Human Services seeks a Senior Executive Assistant & Scheduler to support the Director. You will manage the Director’s calendar, prepare briefing materials, and coordinate with the Governor’s Office, Legislature, tribal governments, external stakeholders, and agency leadership to ensure readiness for high‑profile commitments.

This role requires discretion, independent judgment, and the ability to handle confidential information, with at least five years

Qualifikationen

• High school diploma or equivalent.
• Five years of directly related administrative support, executive scheduling, office coordination, or closely related experience, preferably in a government, legislative, health‑care or executive office environment.
• Other combinations of related education and experience may be considered on a case‑by‑case basis.

Aufgaben

• Managing executive scheduling and calendar for the Director.
• Providing executive readiness support for high‑profile commitments.
• Coordinating with the Director’s Office Manager, Deputy Director, and other administrative staff to align executive time with agency priorities.

Kenntnisse

Discretion

Analytical skills

Coordination

Professionalism

Ausbildung

High school diploma or equivalent

Jobbeschreibung

Senior Executive Assistant & Scheduler (10177) (26141872)

This position serves as the Senior Executive Assistant and Executive Scheduler to the Director of the Montana Department of Public Health and Human Services (DPHHS). The role provides senior‑level executive scheduling and administrative support in a high‑visibility environment and manages complex, frequently shifting, and often high‑profile commitments involving the Governor’s Office, Legislature, tribal governments, external stakeholders, agency divisions, and internal executive leadership. The Director’s calendar reflects agency priorities, and the assistant ensures that each commitment is supported with the information, materials, and coordination needed for executive readiness.

Responsibilities

The Senior Executive Assistant supports the Director’s office by coordinating executive time with legislative, policy, constituent, and operational priorities. The responsibilities include, but are not limited to:

• Managing executive scheduling and calendar for the Director.
• Providing executive readiness support for high‑profile commitments.
• Coordinating with the Director’s Office Manager, Deputy Director, and other administrative staff to align executive time with agency priorities.

Qualifications

• Ability to exercise discretion and maintain confidentiality when handling sensitive, high‑profile, politically complex, or operationally sensitive information.
• Ability to analyze requests, identify priorities, distinguish urgent from routine matters, and make sound independent decisions within established protocols.
• Ability to coordinate multiple moving parts, anticipate problems, and adjust quickly while maintaining professionalism and service quality in a high‑visibility environment.
• High school diploma or equivalent.
• Five years of directly related administrative support, executive scheduling, office coordination, or closely related experience, preferably in a government, legislative, health‑care or executive office environment.
• Other combinations of related education and experience may be considered on a case‑by‑case basis.

Preferred Qualifications

• Experience supporting chief executive officers, elected officials, or comparable leadership in a public‑sector or similarly complex organizational setting.
• Experience with legislative session calendars, high‑level meeting coordination, cross‑agency scheduling, or executive travel and event logistics.
• Familiarity with DPHHS structure, programs, and executive office workflows.
• Experience working in environments requiring political awareness, confidentiality, and rapid adjustment to changing priorities.

Benefits

Salary: $28.36 per hour. Telework eligibility: Telework eligible (full‑time telework not available; telework schedule must be supervisor approved). Benefits package includes health insurance, paid leave & holidays, and retirement plan. The state of Montana offers mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory mandatory.