Senior Exec Assistant - Hybrid, Travel & Event Support

Addison Group; Chicago (IL); Hybrid; USD 54,000 - 62,000; Part time

Benefits offered by this job

Hybrid work flexibility

Beautiful, newly designed office space

Direct exposure to senior leadership

Creative marketing environment

Variety of responsibilities

Job summary

Addison Group is seeking an Executive Assistant / Administrative Assistant to support senior leadership on a temporary 3-month assignment in Chicago's Fulton Market. You will manage complex calendars, coordinate domestic and international travel, process expense reports, and organize leadership meetings and onsite events.

This hybrid role offers 30–40 hours per week with a schedule of Monday to Friday, 8:00 AM–5:00 PM CST, and requires a minimum of 2 days onsite.

Qualifications

• Experience supporting senior executives or leadership teams.
• Strong calendar management and coordination across time zones.
• Experience arranging domestic and international business travel.
• Proficiency in preparing and processing expense reports.
• Excellent written and verbal communication skills.

Responsibilities

• Provide daily administrative support to multiple senior-level executives.
• Coordinate executive schedules, appointments, and business commitments.
• Manage incoming requests and prioritize deadlines for efficient daily operations.
• Maintain organized records, communications, and administrative documentation.
• Assist with presentations, business correspondence, and other materials as needed.
• Support additional office projects based on business needs.
• Organize leadership meetings, travel, and onsite events.

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Communication skills

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Addison Group is seeking an Executive Assistant / Administrative Assistant to support senior leadership on a temporary 3-month assignment in Chicago's Fulton Market. You will manage complex calendars, coordinate domestic and international travel, process expense reports, and organize leadership meetings and onsite events.

This hybrid role offers 30–40 hours per week with a schedule of Monday to Friday, 8:00 AM–5:00 PM CST, and requires a minimum of 2 days onsite.