Senior Events & Programs Manager - Remote & Travel

Mindful Therapy Group; Dallas (TX); Remote; USD 85,000 - 95,000; Full time

Benefits offered by this job

Health, Dental & Vision benefits

401(k) with employer matching

Paid holidays

PTO

Professional development

Non-commission role

Job summary

Mindful Therapy Group is seeking an Events Manager to lead end-to-end planning and execution of provider events, continuing education programs, and large-scale gatherings. You will manage venues, vendors, contracts, and on-site logistics, travel to major events, and partner with senior leaders to drive timelines and outcomes.

This remote, full-time role requires up to 50% travel, strong communication, and a focus on scalable processes that support Mindful's brand and culture at every event.

Qualifications

• 4+ years of experience in event management, experiential events, project management, or a comparable role with end-to-end ownership.
• Demonstrated ability to independently manage multiple complex events, deadlines, vendors, budgets, and stakeholder groups.
• Experience partnering with senior leaders or executives on events, retreats, offsites, or organizational initiatives.
• Experience creating and improving event processes, SOPs, templates, and repeatable workflows.
• Strong budgeting and vendor-management experience, including contracts, expense tracking, and cost reconciliation.
• Excellent written communication skills with the ability to prepare clear, leadership-ready materials.
• Proficiency with Microsoft 365 and comfort learning CRM, event, project-management, travel, and AI-enabled productivity tools.
• Ability to travel up to 50%, including occasional evening and weekend events.

Responsibilities

• Lead end-to-end planning and execution for provider events, continuing education programs, recruiting and networking events, office openings, company celebrations, leadership retreats, executive offsites, and other priority events.
• Manage venues, vendors, contracts, catering, A/V, registration, signage, transportation, accommodations, attendee communications, materials, and on-site logistics.
• Travel to major events and provide hands-on leadership before, during, and after execution.
• Anticipate risks and gaps early, bringing organized recommendations and solutions to keep events on track.
• Own the established event portfolio and calendar while continuously improving the systems, standards, and processes that support execution.
• Develop and maintain event SOPs, planning templates, timelines, checklists, approval paths, communication standards, and post-event workflows.
• Review and improve event processes based on lessons learned, stakeholder feedback, and changing business needs.
• Use approved AI and productivity tools to strengthen planning, communication, documentation, analysis, and follow-through.
• Drive accountability across departments and leadership by securing decisions, approvals, content, deliverables, and follow-up needed to keep work on schedule.

Skills

Event planning

Budgeting

Vendor management

Executive coordination

Travel coordination

Tools

Eventbrite

Monday.com

HubSpot

CRM tools

Job description

Mindful Therapy Group is seeking an Events Manager to lead end-to-end planning and execution of provider events, continuing education programs, and large-scale gatherings. You will manage venues, vendors, contracts, and on-site logistics, travel to major events, and partner with senior leaders to drive timelines and outcomes.

This remote, full-time role requires up to 50% travel, strong communication, and a focus on scalable processes that support Mindful's brand and culture at every event.