Senior Events Manager: Planning, Budgets & Onsite

Edtx; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Communities Foundation of Texas in Dallas leads planning, logistics, and execution for Educate Texas, North Texas Giving Day, and CFT initiatives. You will coordinate internal teams, partners, vendors, and attendees to deliver high‑quality event experiences.

You will manage budgets, registrations, and on-site operations across in-person, virtual, and hybrid formats, collaborating with Marketing and program teams to ensure consistent branding and impact.

Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience preferred.
• 5+ years of professional experience in event planning, event coordination, project management, or marketing and communications work directly tied to events.
• Demonstrated experience managing event logistics, vendors, budgets, timelines, registration, technology, and onsite execution.
• Strong project management and organizational skills, with the ability to manage concurrent events, changing priorities, dependencies, and deadlines with accuracy.
• Excellent interpersonal, communication, customer service, and relationship-building skills across diverse internal and external stakeholders.
• Ability to travel up to 60% as needed and work occasional evenings or weekends based on event schedules.
• Proficiency with common event registration, virtual meeting, project management, and Microsoft Office tools; ability to learn new systems quickly.

Responsibilities

• Plan and execute in-person, virtual, and hybrid meetings and events, from small group convenings to large-scale statewide experiences.
• Develop event plans, timelines, budgets, run-of-show documents, staffing plans, and contingency plans to support consistent, high-quality delivery.
• Coordinate venues, registration, audiovisual and technology needs, food and beverage, transportation, lodging, materials, supplies, and other event logistics.
• Lead onsite execution, troubleshoot issues in real time, and ensure a professional and welcoming attendee experience.
• Facilitate pre-event planning meetings and post-event debriefs; capture lessons learned and recommend improvements.
• Serve as the primary event contact for internal teams, external partners, vendors, speakers, volunteers, and attendees.
• Build and maintain strong relationships with local and statewide venues, vendors, and event partners.
• Solicit proposals, coordinate contracts and purchase requirements, monitor vendor performance, and confirm that services meet expectations and budget parameters.
• Partner with Marketing and program teams to coordinate invitations, registration, event communications, signage, branding, and other deliverables.

Skills

Excellent interpersonal skills

Strong communication

Relationship-building

Customer service

Project management

Organizational skills

Problem-solving

Travel readiness

Education

Bachelor’s degree or equivalent

Tools

Event registration software

Virtual meeting platforms

Project management tools

Microsoft Office

Job description

Communities Foundation of Texas in Dallas leads planning, logistics, and execution for Educate Texas, North Texas Giving Day, and CFT initiatives. You will coordinate internal teams, partners, vendors, and attendees to deliver high‑quality event experiences.

You will manage budgets, registrations, and on-site operations across in-person, virtual, and hybrid formats, collaborating with Marketing and program teams to ensure consistent branding and impact.