Senior Events Manager - Live Shows & Conventions

ASM Global; Pittsburgh (Allegheny County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Free downtown parking

401k

Employee events

Job summary

LEGENDS GLOBAL in Pittsburgh is seeking an experienced Events Manager for the David L. Lawrence Convention Center to ensure seamless execution of large-scale events.

You will coordinate client objectives, mobilize internal resources and serve as the primary contact during events, with flexible hours and on-call presence. The role requires 2+ years in convention/trade show operations, a related bachelor’s degree, and the ability to lead multiple teams and priorities, including working with unions

Qualifications

• Two years' experience in operation and execution of convention and/or trade shows with attendance over 5K.
• Bachelor’s degree in hospitality, event planning, sports management or related field.
• Experience working with unions such as audio visual, stage hands, productions and setup staff.
• Ability to manage many conflicting priorities at one time.
• Demonstrate ability to lead.
• Excellent verbal, written communication, and organizational skills.
• Self-motivated and capable of working independently or in interdisciplinary teams.
• Professional presentation, appearance and work ethic.
• Computer knowledge includes Word, Excel, Microsoft Outlook, Momentous, and Social Tables.

Responsibilities

• Advises, guides, counsels and meets with assigned clients as necessary regarding all event details and logistics.
• Gathers and organizes all information pertinent to the event such as agenda, meeting room requirements, labor needs, electrical needs, security needs, etc.
• Respond to client inquiries by either providing information or directing inquiry to appropriate internal department.
• Advises clients and service partners on the operational procedures, policies, rules and regulations and deadlines of the facility.
• Quotes prices for operational and labor services not specified in the Event License Agreement.
• Provides clear, concise and timely communication of detailed requirements to operational departments.
• Process last minute changes requested by clients, and alerts internal departments and/or service contractors as necessary.
• Must be present during the execution of the event and serve as manager on duty as required.
• Coordinate with finance on the invoicing of events.
• Prepares and distributes to client and internal departments in a timely manner an event document detailing all information required for execution.
• Maintains documentation of all contracts and correspondence related to definite sales accounts.
• Accurately inputs and updates all information pertinent to definite sales accounts into the computer.
• Prepares room diagrams for event functions.
• Prepares, reviews, and completes final event settlements. Handles subsequent inquiries regarding event settlements.
• Meets with internal departments as necessary to discuss event requirements.
• Holds pre-event meeting with client and internal departments to review event requirements and logistics.
• Attends departmental meetings as required.
• Performs related duties as assigned by the Director of Event Services.

Skills

Leadership

Communication

Organization

Education

Bachelor’s degree in hospitality, event planning, sports management or related field

Tools

Word

Excel

Microsoft Outlook

Momentous

Social Tables

Job description

LEGENDS GLOBAL in Pittsburgh is seeking an experienced Events Manager for the David L. Lawrence Convention Center to ensure seamless execution of large-scale events.

You will coordinate client objectives, mobilize internal resources and serve as the primary contact during events, with flexible hours and on-call presence. The role requires 2+ years in convention/trade show operations, a related bachelor’s degree, and the ability to lead multiple teams and priorities, including working with unions