Senior Events Manager

The University of Texas at Austin; Austin (TX); On-site; USD 60,000 - 70,000; Full time

Job summary

Join a leading university as a Senior Events Manager, where you will enhance student life through event planning and coordination. You will manage various events, supervise student staff, and ensure a high-quality experience for attendees. This role offers a competitive benefits package and the opportunity to work in a vibrant educational environment.

Benefits

Competitive health benefits

Generous paid vacation

Tuition assistance

Free access to libraries and museums

Qualifications

• Two years of experience planning events in a multi-purpose facility.
• Ability to use good judgment and serve as a positive role model.

Responsibilities

• Plan, manage, and coordinate events at Texas Union and Hogg Memorial Auditorium.
• Supervise student employees and manage on-site events.

Skills

Organizational Skills

Communication Skills

Judgment

Education

Bachelor's Degree

Tools

MASEVO

Social Tables

Job description

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Join to apply for the Senior Events Manager role at The University of Texas at Austin

General Notes

The Division of Student Affairs is the hub of student life and well-being at The University of Texas at Austin. The team inspires all students to live the Longhorn life through its uniquely designed programs, spaces and resources. They serve every student through physical health, mental health and well-being services; recreational sports; university student union facilities; family orientation and the University’s official parent association. The Division supports 1,000+ student organizations; student governance organizations; student outreach, veteran, legal, and disability and access services. The team also provides student employment; leadership, first generation and volunteer programs.

Job Posting Title:

Senior Events Manager

Hiring Department:

University Unions

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Jul 01, 2025

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The Division of Student Affairs is the hub of student life and well-being at The University of Texas at Austin. The team inspires all students to live the Longhorn life through its uniquely designed programs, spaces and resources. They serve every student through physical health, mental health and well-being services; recreational sports; university student union facilities; family orientation and the University’s official parent association. The Division supports 1,000+ student organizations; student governance organizations; student outreach, veteran, legal, and disability and access services. The team also provides student employment; leadership, first generation and volunteer programs.

Serving under the Division of Student Affairs, the University Unions’ mission is to enhance the student experience and enrich campus life by providing cultural, educational, social and recreational programs as well as related goods and services to the campus community.

What sets you apart when you join the University Unions?

As a Longhorn, you’ll be working for a globally recognized university. Your work will make a difference in the lives of faculty, staff, and of course, our students! During your time on campus, you will contribute to programs, organizations, and activities that help our students develop a sense of community and learn valuable leadership skills that they will carry with them throughout their professional and personal lives.

What benefits do I receive with UT? The university offers an impressive benefits package including, but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan.
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Austin CapMetro buses
  
  
  

Purpose

Reporting to the Assistant Director of Operations and Hospitality, Texas Union and Hogg Memorial Auditorium, this position is responsible for assisting with the activities related to scheduling and managing events, hiring and training student employees, along with coordinating other hospitality activities.

Responsibilities

• Meet and proactively communicate with individuals and groups from the University, including student groups and departments, and the public to plan, manage and coordinate events, functions and life celebrations in The Texas Unions and Hogg Memorial Auditorium.
• Provide guidance regarding policies, procedures, safety protocols and other complete and accurate requirements: attend events, performances and rehearsals as a representative when assigned or as needed.
• Utilize reservation software (MASEVO) and room diagramming software (Social Tables) to manage reservations and business processes
• Ensure timely responses to clients’ emails and phone calls through shared channels, and will develop and maintain positive and proactive relationships with constituents
• Ensure events are handled professionally, executed smoothly and communicated through all appropriate parties within the facility. This includes coordinating the efforts of several internal areas including catering, housekeeping, maintenance, audio/visual, building monitors and others.
• Prepare, assist with, and oversee billing processes that include creating estimates, budgets, invoices, and building-use agreements throughout the event scheduling and planning process.
• In conjunction with the Assistant Director, train and supervise a workforce comprised of students, assist in the training student staff on reservations and room diagramming software, create all necessary schedules and works requests from vendors and university services, and coordinate building operations with event needs.
• Manage on-site events: supervise load-ins, set-ups, performances, strikes, and loadouts when needed or assigned, and provide guidance regarding policies, procedures, safety protocols, and contract requirements.
• When in session, provide on-site management of Tower Tours. Provide staffing support to the Hospitality Center as needed.
• Other related duties as assigned
  
  
  

Required Qualifications

• Bachelor's Degree. Two years of experience planning events and productions in a multi-purpose assembly facility or theatrical performance venue.
• Highly organized with an attention to detail. Proven track record of attendance and punctuality.
• Ability to use good judgement and serve as a positive role model for student employees.
• Ability to have flexible work schedule, since Tower Tours and event demands are seasonal.
• Demonstration of the competencies regarding motivating others, planning work for others, managing conflict, managing and measuring work, and complying with policies and procedures at The University of Texas at Austin.
• Relevant education and experience may be substituted as appropriate.
  
  
  

Preferred Qualifications

• Degree in events management, hospitality, business administration, or performing arts administration.
• Experience in event planning in a higher education environment.
• Experience advising students and student groups regarding events. Knowledge of operations and maintenance as it applies to event management and of theatrical/events systems.
• Experience using professional scheduling and room diagramming software. Supervisory experience.
• Experience preparing estimates and monitoring budgets. Excellent verbal and written communication skills.
• Demonstrated positive attitude, flexibility with working assignments, and a willingness to learn and adapt.
• Directly related experience at The University of Texas at Austin. Experience directly related to essential functions listed. Ability to speak Spanish.
  
  
  

Salary Range

$60,000

Work Shift:

This is an on-site position – Wednesday- Sunday, 10:00am to 7:00pm. Schedule will change during intersession and summer, and as required by event schedules.

Working Conditions

• May work around standard office conditions.
• Repetitive use of keyboard at a workstation.
• Position is on-site
  
  
  

Required Materials

• Resume/CV.
• 3 work reference with their contact information; at least one reference should be from a supervisor.
• Letter of interest.
  
  
  

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Driving Record:

Class "C" Operator's Driver's License. Applicant selected must provide a current three year Driving Record from the current state of residence. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]
  
  
  

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Higher Education

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