Senior Events Management Specialist

University of Notre Dame; South Bend (IN); On-site; USD 60,000 - 70,000; Full time

Job summary

University of Notre Dame's Notre Dame Law School invites an experienced Senior Events Management Specialist to oversee planning and execution of high-visibility on-campus and off-campus events, including major conferences and ceremonies, with occasional international travel.

You will manage budgets, vendor contracts, guest communications, registration tools, and cross-functional coordination with the Marketing and Communications team to ensure on-brand event experiences.

Qualifications

• Associate degree or up to three years of college or technical school.
• Three to five years of experience planning and executing complex, high-profile events, including budgets, vendors, venues, logistics, and timelines.
• Experience managing several events simultaneously in a fast-paced environment with excellent communication skills and attention to detail.
• Ability to lift up to 50 pounds and to travel nationally and internationally on occasion.
• Preferred: bachelor’s degree, higher education event experience, and software experience such as Excel, MailChimp, Canva, Cvent, and Google Suite.

Responsibilities

• Lead organizer for events on and off campus, developing and managing event budgets and tracking costs.
• Plan or execute Law School’s largest external-facing events with regular domestic and international travel.
• Support the use and improvement of event management software, digital invitations, and registration tools with Marketing and Communications.
• Own RSVP and registration management, guest communications, event data, and critical timelines.
• Build relationships with faculty, senior leaders, alumni, vendors, and other stakeholders.
• Coordinate external vendor contracts and University approvals through the BuyND contracts portal.
• Provide direction and guidance to the events coordinator.

Skills

Communication skills

Event planning

Budgeting

Education

Associate degree or some college

Tools

Excel

MailChimp

Canva

Cvent

Google Suite

Job description

Senior Events Management Specialist

Marketing Communications, Notre Dame Law School, University of Notre Dame | South Bend, IN | Full-Time, On-Site

Pay range: $60,000 - $70,000, commensurate with experience

About the Role

At Notre Dame Law School, events bring people together to exchange ideas, build community, and advance the mission of educating a different kind of lawyer. The Law School Events Team seeks an experienced event professional with exceptional attention to detail to oversee the planning and execution of high-visibility events, both domestically and internationally. The role reports to the Events Associate Director.

Responsibilities

• Serve as the lead organizer for events on and off campus, developing and managing event budgets and tracking projected expenses against actual costs.
• Plan or execute some of the Law School’s largest external-facing events, including Commencement Weekend, Alumni Weekend, Advisory Council meetings, faculty conferences, and select international conferences, with regular domestic and international travel.
• Support the use and improvement of event management software, digital invitations, and registration tools, and develop on-brand templates and event collateral with the Marketing and Communications team.
• Own the administrative and communications functions for high-profile events, including RSVP and registration management, guest communications, event data, and critical timelines.
• Build relationships with faculty, senior leaders, alumni, vendors, and other stakeholders.
• Coordinate external vendor contracts and University approvals through the BuyND contracts portal.
• Provide direction and guidance to the events coordinator.

Qualifications

• Associate degree or up to three years of college or technical school.
• Three to five years of experience planning and executing complex, high-profile events, including budgets, vendors, venues, logistics, and timelines.
• Experience managing several events simultaneously in a fast-paced environment, with excellent communication skills and attention to detail.
• Ability to lift up to 50 pounds and to travel nationally and internationally on occasion.
• Preferred: a bachelor’s degree, higher education event experience, and software experience such as Excel, MailChimp, Canva, Cvent, and Google Suite.

Notes

A resume and cover letter are required. The position is on-site in South Bend, Indiana.