Senior Events Lead — San Antonio Experiences

Access Destination Services; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Great culture

401k with company match

Monthly cell phone stipend

Flexible schedule

Generous PTO

Job summary

Access Destination Services in San Antonio is seeking a Senior Events Associate to bridge event support and ownership, coordinating logistics, vendors, budgets, and client communications while on-site.

You will build relationships with clients and venues, manage program financials in Salesforce, and help guide junior teammates, contributing to memorable experiences for leading brands.

Qualifications

• Experience in events, hospitality, destination management, or related field.
• Experience coordinating event logistics, vendors, venues, and on-site execution.
• Strong organizational skills with the ability to manage multiple programs and deadlines.
• Excellent communication and client service skills.
• Comfortable managing budgets, expenses, and program documentation.
• Proactive problem-solving skills and the ability to adapt quickly when priorities change.
• Strong attention to detail and follow-through.
• Experience with Salesforce or similar platforms.
• A collaborative mindset and willingness to support and guide others.

Responsibilities

• Independently manage smaller-scale programs, including logistics, vendors, budgets, client communications, and on-site execution.
• Support Event Managers with the planning and execution of larger programs across multiple markets.
• Create and manage key event materials, including Program Briefs, Manifests, signage, checklists, and client deliverables.
• Source and coordinate vendors, venues, and event staff while ensuring program and compliance requirements are met.
• Build strong relationships with clients, hotel partners, venues, and preferred vendors.
• Manage program financials, including Scopes of Work, deposits, expenses, reconciliation, and final invoicing.
• Maintain accurate program and vendor information in Salesforce and other internal systems.
• Balance multiple programs and shifting priorities while proactively identifying potential risks and solutions.
• Collaborate across teams to ensure program details, timelines, and client expectations are met.
• Support and guide Event Associates during program preparation, logistics, and on-site execution.

Skills

Event planning

Vendor management

Budget management

Client communications

On-site execution

Salesforce

Tools

Salesforce

Job description

Access Destination Services in San Antonio is seeking a Senior Events Associate to bridge event support and ownership, coordinating logistics, vendors, budgets, and client communications while on-site.

You will build relationships with clients and venues, manage program financials in Salesforce, and help guide junior teammates, contributing to memorable experiences for leading brands.